Legal Administrative Assistant Ii - Vancouver, Canada - The Cadillac Fairview Corporation Ltd

The Cadillac Fairview Corporation Ltd

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role impact:

To assist the paralegals and lawyers in preparing legal documents, conducting research, preparing correspondence, and communicating with company personnel, tenants and outside counsel.

What you will deliver:

Prepare first draft of legal documents, including leases and related agreements for review by paralegals or lawyers
Review Tenant Proposal Forms and Lease history for special provisions, analyze amendments required for documents and find appropriate stepdowns in internal database
Revise documents based on instructions from paralegals or lawyers and without supervision
Prioritize large workload to ensure that documents are prepared to allow for review and issuance within the time periods set out in the department objectives
Maintain a diary system
Enter and maintain information in internal information management system
Compose, type, distribute and file correspondence and documentation
Open and maintain tenant files (computer and hard copy)
Prepare fee and expense reports and internal trackers as required
Update and maintain precedent files
Respond to questions from lease administration department about document status or content
Process invoices for payment as required
Perform administrative duties, including typing, distributing/delivering correspondence, photocopying, faxing, organizing and maintaining files and answering phones
Coordinate legal conference registrations
Book travel for paralegals and lawyers and prepare expense accounts as required
Perform Corporate Registry and Land Titles searches as required
Generally assist paralegals and lawyers as required

What your strengths are:

Excellent communicator, both written and verbal
A team player with strong interpersonal skills
Able to work under pressure with mínimal supervision
Able to interact at all organizational levels with tact and diplomacy
Customer service focus
Detailoriented and focused on accuracy
Mindful of confidentiality
Desire to learn/improve contract drafting and business analysis skills

What you need to succeed:

Grade 12 or equivalent
Minimum 45 years working in an administrative role preparing leases and related documentation or equivalent legal experience.
Certificate/diploma in Office Administration or Law Clerk's program an asset
Good knowledge of legal documentation
Computer literacy with knowledge of: Word and Excel
Fast, accurate keyboarding skills and strong proofreading skills
Ability to analyze, interpret and understand the significance of commercial lease concepts
Strong organizational and administrative skills

Why you should join us:

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels.

We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.

We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values.

Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?
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Aim Higher - we strive to exceed expectations
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Own Your Expertise - we empower ourselves and each other
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Collaborate Effectively - we bring the right people together to get the right results
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Engage with Empathy - we objectively consider the needs of others
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Embrace Change - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

**We're ready to meet you there - are you?