Police Assistant Quartermaster - Lethbridge, AB, Canada - City of Lethbridge

Description

(EXTERNAL) 2024APR22

POLICE ASSISTANT QUARTERMASTER

(2-YEAR FULL-TIME TERM POSITION)

**Please note only applications submitted through the Bamboo HR link below will be accepted. Applications submitted through City of Lethbridge website or other third-party sites, will not be considered**

The Lethbridge Police Service is currently accepting applications for the 2-Year Term position of Police Assistant Quartermaster. The LPS Assistant Quartermaster position will play a vital support role in the LPS Financial Services Section by performing inventory control, providing administrative and customer support, and by acting as a junior buyer in various police procurement processes.

The LPS Assistant Quartermaster works within the guidelines of City of Lethbridge policy and procedures and LPS policy and procedures. This position is challenging in that there is a large number of uncommon inventory items, where use, restrictions on issuance, authority to issue, tracking needs and disposal are inconsistent among them. Learning these parameters while having regular interruptions and changing priorities requires a mentally strong individual who can apply a systematic approach to this work.

The incumbent will be expected to facilitate transactions and provide customer service in the Quartermaster Store, receive and deliver goods and update systems to maintain the inventory register. The Assistant Quartermaster will advise LPS members on documentation and approval needs, information about stock and shipments. The Assistant Quartermaster position requires strong interpersonal skills and the ability to communicate effectively with customers. The incumbent must be adaptable as priorities change quickly, and be well organized to ensure all work gets completed while being disrupted. Attention to detail, recording of information and maintaining of accurate records is paramount for this role.

The LPS Assistant Quartermaster must build a solid working relationship with all of the staff at LPS, personnel in Financial Services and a large base of suppliers. Our primary internal customers are Police Officers who are fantastic customers that really appreciate what we do. If you want to know more, just ask

The City of Lethbridge () proudly acknowledges that we are located at the heart of Siksikaitsitapi (Blackfoot) Territory, home of Kainai, Piikani, Siksika and Amskapi Piikani (Montana, USA) First Nations. Lethbridge is also located within the Métis Nation of Alberta, Region III. Lethbridge is southwestern Alberta's largest community, close to the Rocky Mountains and strategically located two hours south of Calgary. We are home to just over 101,000 residents and two major post-secondary institutions -- the University of Lethbridge and Lethbridge College. The City of Lethbridge recognizes the diversity of our community and is working to ensure programs, services, facilities, and employment opportunities are inclusive to all people.

Wage: $32.84 per hour |2022 Rate.

Hours : Monday to Friday, 37.5 hours per week

(Flexible/Compressed Work Week is available)

This temporary full-time term position falls under the protection of a collective agreement associated to the Canadian Union of Public Employees (CUPE) Local 70 contract.

As the LPS Assistant Quartermaster, you will:

• Monitor and ensure sufficient inventory levels are maintained
• Receive and record incoming product
• Assist customers of the store, including inventory tracking
• Stocking and implementing space management strategy
• Pick up and delivery of product as needed
• Research vendors
• Expedite and arrange delivery of goods and services
• Maintain supporting documentation for purchases, receipts, and requisitions
• Facilitate communications between the supplier and internal customer
• Investigate and resolve pricing discrepancies with vendors
• Physical and electronic document management
• Implement asset management as well as disposal review process
• Source and procurement of goods/services and communicates with suppliers as required
• Obtain and evaluate quotes from new and existing suppliers
• Process electronic requisitions in the JD Edwards (JDE) system
• Communicate regularly with suppliers including inquiring of payment status
• Review purchase order(s) of invoices received by City Accounts Payable and process as required
• Other Quartermaster tasks as assigned

As the successful candidate, you will have:

• High School Diploma/GED/Equivalent
• Up to two years of post secondary education in Business Administration or equivalent education/experience
• Considerable administrative and customer service experience is required
• Advanced experience with Microsoft office suite (e.g. word, excel, outlook), computers, and point of sale software is required
• Must have strong interpersonal skills and the ability to communicate effectively verbally and in writing to Senior Management, City Departments, vendors, clients, and internal customers
• A thorough knowledge of Buyer, Purchasing and Materials Management roles and the ability to understand technical concerns regarding products and services
• Familiarity with JD Edwards Financial System inquiry, invoicing and purchasing screens, warehouse management, inventory management and analyzing quotes
• Verbal and written communication skills
• Attention to detail and accuracy is paramount
• Must be able to negotiate and problem solve
• Ability to prioritize and work in a multi-tasked, fast-paced, environment communicating with customers, vendors, city departments daily, ensuring goods and services are available when required at the best possible value
• High standard of ethics, integrity, and discretion
• Understanding of principals of public procurement would be considered an asset
• Experience in police/law enforcement environment would be an asset

Please note: Heavy Physical Demands - The LPS Assistant Quartermaster must possess the physical abilities required to maneuver inventory from various heights (exceeds 6 feet), of various sizes and shapes, and various weights (in excess of 50 pounds). The successful applicant must be able to perform these physical job requirements and to accept/follow safety procedures and standard operating practices integral to the role.

The successful candidate is required to consent to a police security clearance, which includes the voluntary completion and submission of a personal disclosure form (lifestyle questionnaire), criminal and police records check, reference checks and truth verification through polygraph examination.

Details

STEPS OF HIRING PROCESS

1. Resumes will be reviewed for relevant qualifications, education, experience, training and skills
2. Selected applicants will be contacted to complete a Personal Disclosure Form and Security Clearance Declaration (applicable to applicants outside of LPS)
   
3. Competitive applicants will be contacted for a Behavioral Descriptive Interview
4. Security Clearance Check will be conducted (applicable to applicants outside LPS)
5. Completion of a satisfactory police fingerprinting check (applicable to applicants outside LPS)
6. Successful completion of a Polygraph Examination Procedure (applicable to applicants outside LPS)
7. Reference verification of a minimum of three professional references
8. A successful candidate(s) will be selected and offered the position
9. All components of the selection process will be administered, scored, evaluated and interpreted in a fair and uniform manner
10. Duration of the hiring process may take approximately two months

Qualified candidates are invited to submit their resume with cover letter, online via the bamboo HR link posted above.

Submissions will be accepted until Monday May 6, 2024 at 4:00pm MST

For further information on this opportunity, please contact: Kim Ordway, LPS Financial Services Section Manager

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**Please note only applications submitted through the Bamboo HR link above will be accepted. Applications submitted through City of Lethbridge website or other third party sites, will not be considered**

Landed Immigrant/Citizenship Status Canada

The Lethbridge Police Service welcomes employment applications from those who are currently Canadian Citizens or Canadian Permanent Residents. We require a significant background screening process to obtain a successful security clearance as a condition of employment with our agency. As an employer, we are unable to sponsor Canadian Work Permits/Visas or Permanent Residence applications at this time.

Work Location

LPS employees are required to carry-out their assigned duties in-person at a Lethbridge Police Service facility. Our Lethbridge Police Service Headquarters are located at 135 1st Avenue South Lethbridge, AB T1J 0A1**

"THE CITY OF LETHBRIDGE IS AN EQUAL OPPORTUNITY EMPLOYER"

We thank all applicants in advance for their interest.

We will only contact individuals selected for interviews.