Executive Assistant - North Vancouver, Canada - Exquisite Biomedical Consulting

Description

THE COMPANY:

Exquisite Biomedical Consulting (EBC), based in Vancouver, BC, Canada, partners with funded medical device companies to help them achieve safe and effective adoption of their innovative products through Medical Affairs Initiatives.

A boutique style consulting firm founded on 25 years of proven leadership, functional and technical expertise in the medical industry, working with international companies of varied sizes; we partner closely with our clients to produce winning strategies and targeted initiatives that address the opportunity areas for medical devices throughout their lifecycle.

Our clients are often executives and functional leaders in areas of Medical, Scientific or Clinical Affairs, Marketing, CEOs and COOs.

THE OPPORTUNITY:

We are seeking a high-performing Executive Assistant to maximize efficiency and effectiveness for our rapidly growing business. This key role will ensure that as a company we are able to execute projects, manage outreach initiatives, and produce high quality deliverables, seamlessly while building a world-class consulting company

Canadian permanent residency or citizenship is required.


JOB SUMMARY:

• Provide high level administrative support to Exquisite Biomedical Consulting staff
• Report to the operating functional manager, and closely support the CEO and other team members
• Perform extensive word processing, editing, formatting, and preparing reports
• Create and update powerpoint presentations
• Manage and update client relationship management software (PipeDrive)
• Facilitate outreach & follow up to leads in the pipeline
• Support EBC's internal shared platform of team interaction and project documentation
• Create and manage the company shared calendar
• Schedule meetings and maintain company schedule
• Maintain continuous lines of communication, keeping the CEO, your manager, and staff informed of all critical issues.
• May be asked to manage the company LinkedIn inbox
• Provide excellent customer service to prospective clients, vendors, and customers
• Support staff in keeping project timelines
• Quickly create and closely follow SOPs (Standard Operating Procedures)
• Other projects and duties as assigned

REQUIREMENTS AND PREFERRED QUALIFICATIONS

• 2+ years of executive administrative experience
• Excellent skill sets in word processing, editing and formatting Word documens
• Fluency in Microsoft Office, One Drive, and virtual meeting platforms like Microsoft TEAMs, Zoom, Google Meet, and computer software.
• Strong communicator with demonstrated previous customer service/executive assistant experience
• Highly developed interpersonal skills
• Strong appetite for organization, and a proud "get it done" mindset
• Available to be on site about 50% of the agreed upon working hours, also able to work in a remote work environment
• Enthusiastic about our company mission and services
• Productive, and responsive and flexible with the fluidity of an entrepreneurial environment
• Canadian citizen or permanent resident

BENEFITS

• Hybrid work style
• Individual mentoring by seasoned professionals
• Access to a variety of projects
• Working in an entrepreneurial environment

Job Types:
Part-time, Casual


Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Work Location:
Hybrid remote in North Vancouver, BC