Administrative Assistant, Health Team - Calgary, Canada - Calgary Foothills Primary Care Network

Calgary Foothills Primary Care Network
Calgary Foothills Primary Care Network
Verified Company
Calgary, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Location:

Calgary, Alberta:

Closing Date:

January :


The Administrative Assistant reports to the Program Manager, Health and provides administrative support to the Patient's Medical Home (PMH) leadership team.

This role supports the operations of the PMH team and liaises with internal and external stakeholders to coordinate meeting scheduling, room bookings, coordination of onboarding, performance reviews and business events including Health Team meetings.

The Administrative Assistant uses good judgement and must maintain confidentiality at all times.





FTE:
1.0 until August 2023


The Administrative Assistant reports to the Program Manager, Health and provides administrative support to the Patient's Medical Home (PMH) leadership team.

This role supports the operations of the PMH team and liaises with internal and external stakeholders to coordinate meeting scheduling, room bookings, coordination of onboarding, performance reviews and business events including Health Team meetings.

The Administrative Assistant uses good judgement and must maintain confidentiality at all times.


Responsibilities:

Key aspects of the position may include, but are not limited to:

  • Provide administrative support to the leadership team of the PMH department to manage schedules, meeting coordination, coordinate performance reviews, and document preparation etc.
  • Act as liaison with internal and external stakeholders to coordinate use of meeting rooms, equipment, space set up and take down
  • Provide administration support with PMH projects as applicable. This may include supporting distribution of surveys, document management, and meeting coordination
  • Assist in event planning such as event timeline, task management, tracking RSVPs, site coordination, meal planning
  • Leads basic Zoom and Microsoft Teams functions for virtual or hybrid events
  • Provide cross coverage for other administrative support roles such as membership coordinator, reception area as required
  • Attend meetings as assigned to distribute meeting materials, draft minutes and track action items
  • Maintains adequate inventory of office supplies and equipment
  • Provide general administrative support and assists other staff as requested
  • Other duties as assigned

Knowledge, Skills and Abilities:


  • Minimum typing speed 6080 wpm
  • High degree of professionalism in working with confidential information
  • Proven ability to multitask with good time management skills
  • Strong interpersonal skills with a customer service focus
  • Excellent communication skills, both written and oral
  • Proficiency in use of Microsoft Office suite
  • Exceptional attention to detail required
  • Good team player as well as ability to work independently
  • Ability to work in a fastpaced environment and to learn processes quickly
  • Ability to thrive in a dynamic, evolving environment
  • Sound critical thinking and ability to troubleshoot
  • Selfdirected with a positive professional attitude

Qualifications:


  • Postsecondary education, administrative professional or office administrative diploma or certificate
  • Minimum 3 years progressively responsible experience in an administrative capacity and/or supporting management positions. Experience in a primary care environment preferred

Employment Requirements:


  • Completion of a satisfactory criminal record check and/or Vulnerable Sector Search
  • Proof of full immunization against COVID19

Why Work with Us?

Calgary Foothills Primary Care Network (PCN) is a comprehensive organization filled with meaningful work by developing solutions to meet the needs of our local community and their health concerns.

At the Calgary Foothills PCN, you will find a sense of belonging with those who share your passion for improving the lives of Albertans and you enjoy working with bright, dedicated, and like-minded people.

We're very proud of our accomplishments and the collaborative and respectful working environment we have established in our organization.

We believe in creating highly effective and innovative teams that embody our core values (ICARE):


  • Innovation
  • Collaboration
  • Accountability
  • Respect
  • Excellence

Employee Perks

  • Corporate savings on gym memberships at GoodLife Fitness
  • Reimbursement for licensing dues
  • Employee Recognition Award program

Convenience

  • Up to 10 paid flex/personal days annually
  • Generous timeoff policy offering three weeks of starting vacation allowance and moving to four weeks after one year of continuous service

Education

  • Reimbursements on tuition and books for workrelated courses
  • Time allotted annually of paid company time to pursue educational endeavors and training

Diversity and Inclusion
If your background matches the qualifications listed above and are looking for an opportunity with a dynamic organization that is making a difference in the community, please submit your resume and cover letter in confidence
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