Corporate Records Administrator - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:49420**Are you passionate about preserving valuable corporate assets and ensuring regulatory compliance? The Office of the City Clerk (OCC) is seeking a dedicated individual to fill the role of Corporate Records Administrator

Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

Ensure that all records are secure, accurate, complete and preserved for future generations
Attest to the officiality of city records through certification
Determine, track and assign bylaw, council and administrative policy numbers and statuses
Review agreements to ensure accurate delegated authority of signatories, content and descriptions, attachments to agreements and agreement template standards
Provide internal and external reference and research services on Council and Committee records to external and internal clients
Maintains filing systems and access permissions for the branch
Provides records management advice and audits classifying, filing and naming of branch records
Researches and locates corporate records requested by the business areas
Perform other related duties as required

Qualifications:

Three (3) years working in an office environment 1 year of which must be experience working in records management
Certificate in Records Management is an asset
Experience collating and locating information resources
Customer service experience
Excellent communication and writing skills
Knowledge and experience working in records management
High level of attention to detail
Experience preparing business correspondence
Ability to establish and maintain effective working relationships
Demonstrate service excellence, embracing diversity and promoting inclusiveness
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
Applicants may be tested

_ Up to 1 permanent full-time position_

Hours of Work: 33.75 hours per week. Monday through Friday
The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly); $47, $59, Annually)

Talent Acquisition Consultant:
PL/MZ

Classification Title:
Clerk III

Posting Date:
Apr 17, 2024

Closing Date:
May 1, :59:00 PM (MDT)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Office of the City Clerk

Work Location(s): City Hall, 3rd Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7