Office Clerk B - Vancouver, Canada - Vancouver Community College

Vancouver Community College

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Pclass #

SS017
Job Summary

Who We Are

We acknowledge that Vancouver Community College (_
VCC_

- ) is located on the traditional unceded territories of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial._

For over 55 years, VCC has been a leader in innovative, experiential postsecondary learning. We're one of B.C's top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC, we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.This position is responsible for providing office support services, including reception, answering the telephone, providing information and scheduling appointments. Processes correspondence, faxes and photocopies, and receives and distributes mail.
Job Duties/Responsibilities
1. Greets visitors; answers, screens and forwards calls; provides information; takes messages and schedules appointments. Refers nonroutine enquiries accordingly.
2. Word processes correspondence, forms, reports and related materials.
3. Performs a variety of clerical duties. Receives, sorts, opens and distributes mail; processes mailouts and shipments; creates, maintains and updates files, databases and records; faxes and photocopies; and organizes displays and marketing materials.
4. Compiles, reviews and updates information on the department website.
5. Monitors, maintains and orders office supplies and materials.
6. Processes fee payments, as required, and updates records.
7. Tracks and compiles data.
8. Organizes room bookings, schedules meetings, workshops and events.
9. Assists with the preparation of timesheets and absence reports.
10. Performs other related duties as required.
Qualifications

Education and Experience

Grade 12 including up to 1 year of commercial training and 9 months' related experience or an equivalent combination of training and/or experience may be substituted for the required qualifications.

Skills and Abilities- Proven interpersonal skills with the ability to work both independently and collaboratively as a member of a team.

Ability to establish and maintain effective working relationships with students, staff, faculty and the general public.

Ability to handle situations professionally and with tact and diplomacy.
Good organizational and time management skills with the ability to prioritize and manage several timesensitive tasks at any given time. Works effectively in a stressful and demanding environment with frequent interruptions.
Excellent oral and written communication skills. Business English.
Cultural awareness and sensitivity.
Accurate keyboarding skills of 45 nwpm. Attention to detail.
Superior clerical skills and sound knowledge of modern office practices.
Flexible and adaptable.

Salary Range - Prorated based on FTE

PAYGRADE 16 $ $702.6 paid biweeklyPosting Detail Information

Employment Group

Support Staff (CUPE)
Type of Position
Temporary
Employment Type
Part Time
Department
ENGLISH AS AN ADDITIONAL LANGUAGE
Primary Location
This position may require you to work at all VCC locations.
Broadway
Is this posting only for internal applicants?
No 06/12/2023
Position End Date
For Temporary Positions
10/06/2023
Vacation Blackout Dates
First and last weeks of ESL Pathways terms (July 1721 and Sept 48).
Number of Hours per Week
14
Work Schedule Hours may vary according to the needs of the Department
May vary according to dept needs
Eligible for Fortnight
No
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants.
Posting Open Date
06/06/2023
Posting Close Date
06/19/2023
Is this a pooled posting?
No