Medical Education Program Coordinator - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

MED Pediatrics:

Competition No.

Posting Date

Oct 30, 2023

Closing Date

Nov 06, 2023

Position Type

Full Time - Grant Funded

Salary Range

$51,821 to $70,382 per year

Grade

Hours

35
This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 18 months and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - North Campus Edmonton.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day.

We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Working for the Department/Faculty

The Medical Education Program Coordinator (MEPC) collaborates closely with the Program Director and (if applicable) reports to the Education Program Team Lead, providing day-to-day administrative support to the Residency Program.

The MEPC works both independently as well as (may) work within a team environment to administer the many detailed and complex tasks and projects required of this position.

This position requires a high level of interpersonal skills, decision making, and critical thinking. Of equal importance, is the ability to take initiative and multi-task in a highly demanding and fast-paced environment.

The MEPC is a customer/client-oriented individual with the ability to communicate effectively, both verbally and in writing with physicians, other support staff and trainees.

The MEPC must have a detailed working knowledge of the requirements of their education program.

Position
Administration

Primary administrative contact and resource for the program, addressing trainee and faculty inquiries and concerns, as well as forwarding information and responding to inquiries from the governing bodies, various agencies, cultural attaches, other universities and medical colleges both nationally and internationally
Maintains confidential and complete resident files via electronicbased and/or paperbased system
Manages Program Director and (if applicable) Assistant Program Director's calendar for academic activities
Responsible for creating and/or maintaining the program's repository for information for trainees (i.e. Google site or manual)
Facilitates requests and completes all program elective paperwork (incoming and outgoing) for the PGME Office, Colleges of Physicians and Surgeons and other governing bodies
Verifies and tracks letters of engagement
Drafts and prepares correspondence and reports
Organizes program awards; nominations, notifications, purchases and payments
Orients new rotations of trainees and responds to any requests, concerns or questions
Distributes ongoing notification of new arrivals and rotations of trainees to all relevant areas
Assists in creating and maintains policy documents as they relate to residency training
Arranges annual trainee orientation, welcome receptions, yearend trainee celebrations, and resident awards
Coordinates distribution and return of education materials, as well as dissemination of notices for rounds and seminars, awards, research and conference events
Prepares financial assistance requests to the PGME Associate Dean on behalf of the program
Monitors program finances and advises on the creation of program budgets
Drafts and revises trainee master (yearly) rotation schedule
Organizes and coordinates block schedules for offservice trainees
Reviews and brings forward vacation, conference and other absences requests for residents (offservice trainees, if applicable) to the PD; enters leave information into one4
Sets up and distributes resident oncall timesheets
Coordinates clinic schedules for trainees
Coordinates logistics around Academic Half Day activities; may include room bookings, arranging for didactic lectures, simulations, exams, procedural skills, etc. Ensures session evaluations are distributed, collated and reviewed