Project Coordinator - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

Term: 1 year

The Project Coordinator provides administrative and project support for the priorities and initiatives of the Women, Work, and the Economy Research Group, as well as the "Digital Toolkits to Mitigate Societal Harms of Disinformation: Diaspora Communities and Advancing Canadian Social Cohesion" project.

This position is contingent on funding.

Responsibilities:

Project Coordination

Work proactively and with mínimal supervision to assist the initiatives in all aspects of planning, day to day implementation, and maintenance of the project.
Liaise internally with working group members, and externally with stakeholder groups
Provide updates on project status to internal stakeholders. Reach out for further support if needed
Maintain project plans and associated project management documentation.

Project Communication

Manage documentation and reporting requirements, including the collection of data and compilation of metrics on project progress.
Prepare project status reports for the working group, the funder, and external stakeholders
Collaborate with campus partners to deliver coordinated communications and outputs.

Oversight and Monitoring

Monitor project progress toward established objectives and track action items.
Conduct and initiate followup meetings as required to ensure tasks are delivered as agreed
Coordinate and oversee progress reporting to project stakeholders.

Coordination of Knowledge Mobilization Activities

Organize scheduling for activities, meetings, calls, etc.
Prepare correspondence, documentation, or presentation materials
Coordinate distribution of materials.

Qualifications:

Completion of an undergraduate degree or equivalent related education and experience
13 years of experience project administration preferably in an academic or research environment
13 years of experience coordinating communications
Proficiency in the platforms, systems, and processes of the University
Knowledge of University policies and procedures
Familiarity with established project management tools and techniques
Ability to exercise sound judgement, problem solving, and decisionmaking skills
Ability to work effectively in a team and independently to manage multiple and competing priorities, and to adapt to a changing environment
Excellent written and verbal communication skills including the ability to provide and present timely and relevant feedback/reporting to various stakeholders
Business maturity and awareness with topics and matters that are confidential and sensitive
Attitude and aptitude for continuous improvement and change management coupled with a pragmatic and flexible approach to getting things done; independently or in a team setting
Demonstrated experience producing high quality, error, and omissionfree deliverables within tight deadlines.

Equity Statement:

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples.

Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the

Office of Indigenous Relations.