Administrative Support - Calgary, Canada - The Newly

The Newly

Verified Company

Calgary, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOB DETAILS

Status:
Full-time, permanent (June - August 2023)

FTE: 1.0

Vacancy:
One

Schedule:
Monday - Friday, 8:00 a.m. - 4:00 p.m.

Location:
The Newly Institute Calgary Clinic (#120, St SW, Calgary, AB)

ABOUT THE NEWLY INSTITUTE

We believe that mental health treatment is in drastic need of a paradigm shift, and our practice was founded to provide long-lasting change within this industry, our community, and with our patients.

We are relentless in our pursuit of providing the best treatment for all Canadians struggling with mental health, addiction, trauma, and pain.

WHAT YOU WILL DO

You are a student that has an interest in mental health and values working for an innovative and purpose-driven organization.

You will be responsible for providing administrative support and excellent customer service to our clients.

Not only will you play a key role in supporting the administrative team, you will also assist with data collection and analysis.

You enjoy working in a fast-paced environment with a dynamic multidisciplinary team and embody our core values of communication, community, excellence, health, and innovation.

Your accountabilities will include:

Greet clients and visitors, ensuring a friendly and welcoming atmosphere
Book and manage client appointments, including virtual appointments
Assist with booking and managing client appointments, including virtual appointments
Support the distribution of client schedules in a timely manner
Assist in completing invoices for all of The Newly's programs
Assist with data collection, including administration of surveys and questionnaires to clients
Input of collected data into spreadsheets, and various storage methods
Assist in analyzing and visualizing data using appropriate statistical methods and software
Prepare and distribute clinical documents such as WCB reporting, IOP/Flex discharge summaries, prescriptions, doctor's notes, and other associated documents

WHAT YOU BRING

Education:
High school diploma and currently pursuing a post-secondary degree in a relevant mental health field.

Experience:
One to two years of office or clinic administration experience in a fast-paced environment is an asset. One to two years working in a client-facing role is an asset. Equivalencies of experience may be considered.

Technical:
Considerable experience using Microsoft Excel, Word, and PowerPoint. Experience using Electronic Medical Records is an asset.

Background Check:
A clear Criminal Background check is required to start.

BENEFITS OF WORKING WITH US

Employees enjoy working with an innovative and collaborative multi-disciplinary team, a competitive salary, generous vacation allowances, professional development opportunities, and a stunning work environment designed by an award-winning design firm.

HOW TO APPLY
The posting will remain open until the role is filled.