Immaculate Heart of Mary Parish:office Manager - Ottawa, Canada - The Archdiocese of Ottawa-Cornwall

The Archdiocese of Ottawa-Cornwall

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

SUMMARY:
Employment Opportunity at Immaculate Heart of Mary Church,
Ottawa - Full-time Office Manager

RESPONSABILITIES AND TASKS:

Supervisor Duties

Give money to housekeeper for groceries.
Ensure groceries bought are for rectory and what they are. Verify in fridge as well.
Coordinate communications between the priest and employees.
Verify if the work is done.
Verify employee are at work.
Verify employee working hours.

Human Resource Duties

Conduct work performance evaluation on a regular basis (monthly for the time being).
Keep payroll information up to date.
Keep tract of sick days and vacation days.
Ensure hours of work meet criteria of Ministry of Labour rules and regulations.
Ensure proper work wear is worn at all times.
Follow through on complaints from employees and the priest.
Perform routine fire and health inspection.
Make arrangement to insure fire and safety or up to codes.

Operations Manager Duties

Ensure security of the place by ensuring doors are locked and security system is operating properly.
Review and renew parking agreements.
Review and renew snow clearing agreement.
Ensure proper signage is outside and inside.
Call contractors for small repairs.
Coordinate with contractors for proper times for repairs.
Call contractors for quotes of larger repairs.
Ensure contractors have proper insurance coverage.
For those contractors that finance council have arranged for, verify they are here and that they are working, and all documentation is in the office.
Coordinate with contractor, caretaker, the priest and the person responsible for contracts.
Coordinate with diocese to ensure proper protocols are followed.
Coordinate and assist Finance Council to ensure proper protocols are followed.
Assist in final inspection of work before last payment is done.

JOB REQUIREMENTS AND SKILLS:

At least two years of significant experience in similar positions.
Experience in office administration, including Bookkeeping.
Knowledge of
the Roman Catholic Church and its hierarchical functioning would be considered an asset.
Knowledge of occupational health and safety issues
Excellent communication skills (oral and written) in both official languages.
Ability to work with incomplete information or under pressure.
Ability to come up with innovative solutions in the workplace and try new and varied approaches to dealing with problems.
Ability to manage multiple files simultaneously and meet deadlines, while delivering quality results.
Known for rigour, integrity, confidentiality and autonomy.
Be compassionate and patient.
Excellent knowledge of MS Office Suite.
Recent Enhanced Police Information Check processed by the parish.

WORK CONDITIONS AND LOCATION