Procurement Administrator - Edmonton, Canada - Civida

Civida

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Procurement Administrator (PC1)

Location:
Edmonton

Term:
Full-time, Permanent
At Civida, HOME is our focus.

We are the largest provider of social and affordable housing in the Edmonton area, managing over 4,500 social housing rental units and over 700 near market housing rental units.

We offer both townhouses and apartments throughout the city. We welcome the opportunity to provide our families and individuals with a safe and secure place to call home. VisitCividafor more information.

We are currently looking for a Procurement Administrator to join our team.

This position provides administrative support to the procurement and tender administration processes, ensuring that documents used in the procurement and contracting process, and the process itself, are compliant with corporate policies and public-sector procurement and contracting best practices.

This position is part of a collaborative project team, with primary involvement from the time of project approval until contract award.

Key Responsibilities include:

Participate in developing procurement plans for assigned routine procurement requests from business units.
Provide procurement process guidance, obtain the scope of work, discuss realistic project timelines and other relevant information to support procurement processes.
Prepare or assist in the preparation of projectspecific tender documents and RFx documents, including frontend contractual requirements; specifications; evaluation criteria; and other special documentation as required.
Contribute to the development of tender documents and RFx evaluation, including contributing to the development of evaluation methodology and criteria.
Assist with the review of solicitation documents prepared by consultants for completeness and accuracy to ensure that scope, time, cost, quality and performance requirements are appropriately addressed and are in accordance with procurement best practices and applicable standards.
Responsible for the preparation and issuing of addenda during the bidding stage.
Support the RFx evaluation process by preparing and distributing all required evaluation documents in accordance with the RFx and evaluation procedures.
Review qualifications, proposals, and bids, requesting clarification from bidders or proponents, if required.
Review bid proposal for irregularities and deficiencies and action appropriately.
Prepare prequalification and contract award recommendations for consideration by the business unit.
Create and issue contract award letters for RFx processes.
Review and issue Statements of Work (SOWs).
Administer the preparation of Amendments and Change Orders for capital projects, service contracts and preventative maintenance contracts.
Assist in the development of standard product specifications relating to tender.
Input any new vendors and deactivate vendors in the Yardi system as required, ensuring existing vendor information is up to date.
Maintain contractor information in the YARDI system, including insurance, electronic funds transfer (EFT) information, and contract end dates.
Obtain and monitor contract document deliverables including bonds, WCB Clearance and Certificates of Insurance.
Develop templates and forms to support procurement processes based on best practices.
Develop and maintain effective relationships with stakeholders (clients and suppliers, etc.) to ensure the efficient operation of the procurement function.
Collaborate with other departments as an active team member.
Participate in education, training courses, seminars etc. as part of a continuous professional development program.
Assist in various research, surveys, and special projects as required.

Qualifications:

Completion of a business or technical school diploma or certificate related to procurement, contracts, or paralegal and a minimum of 2 years related experience.
A professional designation related to the supply chain is considered an asset.
Experience with Trade Agreements related to Public Procurement is an asset.
General understanding in alternative construction delivery systems, types of contracts, and specification methods is an asset.
Professional, responsive and positive work attitude is essential.
Understanding and knowledge of trade agreements, the principles of public procurement, and related case law.
Understanding of risk management related to procurement.
Strong computer skills including formatting, editing, and proofreading and ability to work with MS Office, Yardi (accounting software), Alberta Purchasing Connection (APC).
General knowledge of technical writing, specification writing practices, and in the use of Microsoft Office, SharePoint, and Adobe Acrobat.
Knowledge of guidelines and standards, master specifications, policies and practices related to bidding and contracting.
Understanding and knowledge of insurance and bonding as it applies to design, constructio