Administrative Assistant - Aurora, Canada - Kinark Child & Family Services

Kinark Child & Family Services

Verified Company

Aurora, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Job Description:

Job Summary:

The Administrative Assistant/Receptionist reports to the Administrative Manager and is responsible for providing general administrative support to the York program.

Monday, Tuesday and Thursday are in the Aurora office and Wednesday is in the Thornhill location.

Hours of work:
up to 28 hours per week

This is a temporary contract position with a contract length of 6 months.

Duties & Responsibilities are not limited to:

New staff admin orientation and support.
Perform duties as a receptionist and help with general office inquiries, room setup including required technology and catering.
Booking in staff, clients, and contractors.
Coordinate office maintenance and manage office vendors.
Typing and distribution of general correspondence as required.
Adobe Sign support to all clinicians including consents.
PPE maintenance and inventory.
Manage new referrals.
Prepare and mail Welcome Letters.
EMHware support to staff.
Setup groups in EMHware.
ISSP support one day per week

Qualifications:

Community College Diploma in a related field or equivalent work experience.
Minimum 5 years' experience in an office environment.
Excellent time management, prioritization, organizational and planning skills required.
Working knowledge of equipment to setup meetings.
Ability to problem solve, selfmotivated and work independently.
Strong interpersonal and highly developed organizational skills
High level of understanding and capability of office administrative practices
Experience with complex calendar management, booking high profile meetings (including using Audio Visual/Recording equipment), events,
Excellent communication (both written and verbal) interpersonal and customer service skills.
Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical.