Contract Administrator - Hamilton, Canada - Mohawk College

Mohawk College

Verified Company

Hamilton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Contract Administrator - Special Project (June May 2025) Status**: Special Project (June May 2025)

Hours:
Monday - Friday, 35 hours/week

Home Campus:
Fennell (hybrid work arrangements available)

Rate of Pay:
Payband 9 ($76,029 - $95,038 per year, plus 4% in lieu of vacation)

Posting Date:
May 8th, 2024

Closing Date:
May 22nd, 2024 at 7:00 pm EST

We believe the rich diversity among our students and the communities we serve should be reflected within our workforce.

As educators, we believe it is important to act and show leadership in advancing the principles of reconciliation, equity, diversity, and inclusion in our community.

Job Summary

The Contract Administrator will be responsible for all aspects of contract administration as well as risk (identification and mitigation), legal research and writing, utilizing strong negotiation skills, keeping up with legal nuances and recent changes to laws and new regulations put into effect.

This position will require knowledge and experience with contract law and contract development as well as the ability to communicate using legal and industry terminology.

The incumbent is responsible for initiating, developing, administering, reviewing, analysing, and revising proposals, contracts, and other forms of documents and agreements required by the College.

What you'll be doing:

Development of New Contracts and Review of Existing Contracts and other legal services
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Drafting of agreements and amendment of existing contracts to ensure that each is consistent with the agreed upon requirements of the parties, ensuring compliance with College policy, legislative requirements, College operational landscape including the strategic plan, strategic mandate agreement and provide appropriate support over the life of the agreement.

Review each contract in accordance with Mohawk College's internal policies and processes.
Make necessary recommendations and assist in the revision of agreements as required.
Review and provide oversight for all existing contracts by inspecting the contracts to ensure contracts are in place and current.
Assist to identify and develop standard agreements (templates)
Review agreements for appropriate use of composition, language and grammar.
Work with third parties to finalize contract documents and negotiate favourable contract terms for the College.
Identify the need for new or changes to existing forms of agreement and make appropriate recommendations.
Field and answer legal, risk and health and safety related questions from various departments within the College.
Direct various departments to the appropriate person to contact within the College when the contract needs additional information, review or input from other departments
Work with the departments to identity risks such as data (collection, storage and use of personal information); privacy risks (FIPPA, PHIPPA, GDPR); financial risk; and reputational risk.
Support the VP, Corporate Service and Paralegal, as needed

Contract Management
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Track the status of contracts within Mohawk College and with its clients and other third parties.

Manage the contract routing process and provide the VP, Corporate Services and Paralegal with updates when necessary.
Work with various departments within Mohawk College to monitor the status of projects and thirdparty relationships to determine the need for new agreements or amendments to existing agreements.
Conduct Collegewide contract management audits and assessments and identify issues, requirements and potential solutions.
Assist in the development and preparation of presentations, reports, frameworks and communications.
Educate departments on Contract Management including department training sessions, developing and providing resources such as checklists, instructions, templates, Contract Designate SharePoint site, etc.
Update and maintain the Contract Management Policy
Work on improving processes and procedures and eliminating redundancies.

Administrator of Contract Management Software

Day to day administration of contact management software.
Responsible for document control and retention, ensuring accuracy of records.
Store, track and manage the repository of all related policies, directives, guides and associate documents ensuring version control and initiate review and renewal cycles.
Provide insight, options, advice and recommendations based on research and analysis to ensure effectiveness of contract management software.
Arrange for the onboarding of staff across the College into the CMS through meetings and demonstrations.
Monitor the implementation and use of the CMS system to ensure that the CMS system is effective.
Tracking and reporting on a quarterly and annual basis performance metrics related to contracts and agreements.

Insurance
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Respond to contract-related insurance questions from SLT and various depa