Assistant, Human Resources - Vancouver, Canada - YBC

YBC

Verified Company

Vancouver, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:
August 28th, 2023
Position Title: Assistant, Human Resources
Location: New Westminster YMCA (620 Royal Avenue, New Westminster)
Terms: Permanent, Full-Time (35 hours per week)
Start Date: As soon as possible
Rate: $40,000 annually
Reports to:Manager, Talent Acquisition
Nature & Scope:

The HR Administrative Assistant will be responsible for supporting all administrative tasks related to high volume recruitment including but not limited to, offer letters, references, background checks, file composition and HRIS onboarding. This role will work alongside our Talent Acquisition and HR team, while building strong relationships with other departments including payroll, risk and Health & Safety.

Major Responsibilities:

Filing a high volume of various documents into employee files
Update and maintain secure confidential personnel files for employee
Call and complete reference checks for potential job applicants
Collect, compile, and follow up with applicants to complete hiring packages
Enter job applicant information into ADP to start their hire process
Sign up applicants for the YMCA's learning lab online courses, and troubleshoot any questions
Promote job postings by placing postings on external job boards
Contact job applicants for screening purposes and to arrange interviews
Provide excellent customer service to all internal and external stakeholders
Provide reception coverage at Royal Avenue reception desk as scheduled
Ensure adherence to all YMCA policies and procedures, collective agreements and relevant federal and provincial legislation

Qualifications:

High School diploma required
12 years administrative experience in an office settings preferred
Excellent oral and written communication skills
Strong organizational and interpersonal skills
Attention to detail
Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (eg: SharePoint, Calendar), internet
Experience/knowledge in principles of human resources an asset
Nonprofit and/or recruitment experience an asset
The YMCA has implemented a mandatory COVID19 vaccination policy requiring all staff and volunteers to be fully vaccinated as per the timelines set out by the province

About the YMCA:

YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility and delivering lasting personal & social change to grow in spirit, mind, and body.

Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia.

We are YMCA BC.

This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds and abilities, to unique opportunities to learn, grow, and reach their potential.

YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.

Our values guide our decision-making and behavior: