Executive Assistant - Vancouver, Canada - Teck Resources Limited

Description

Closing Date: April 26, 2024

As Canada's largest diversified mining company, Teck is committed to providing the world with essential resources safely and sustainably. We have a rich history of consistently driving innovation, harnessing innovative technology, and cultivating a dynamic environment that empowers our employees to shape the future.

Reporting to the Senior Vice President and General Counsel, the Executive Assistant is responsible for providing administrative support to the Senior Vice President and General Counsel and various administrative tasks within the Legal department.

Responsibilities

• Be a courageous safety leader, adhere to and sponsor safety and environmental rules and procedures
• Prepares presentations, reports (Quarterly Board/Audit Committee Reports), projects and other compositions
• Handles assignments involving highly confidential matters with utmost care and attention
• Processes and codes expense reports and external invoices
• Executive calendar management
• Coordinate travel arrangements
• Screens and handles all incoming inquiries, act as a point of contact for legal team, assist with various internal inquiries
• Assist with onboarding/offboarding, internal department changes/desk assignments, card access, IT troubleshooting
• Opens and closes files and maintains filing system
• Ethics hotline administrator – collaborate with users, ongoing troubleshooting
• Enters cases into system and follows up with Investigators on case status
• Provides ethics hotline data for various reports, including Board Reports and Sustainability Report
• Anti-corruption training administrator
• Manage professional memberships
• Organize annual legal retreat and department gatherings
• Manage flow of information, approvals and various requests on SVP's behalf
• Reviews and coordinates time and attendance reporting/approvals for SVP and direct reports

Leadership Competencies

Personal Leadership

• Leads by example, is "hands on" and involved in a positive and open manner
• Seeks, listens to, and accepts feedback from others to increase awareness of personal strengths and weaknesses. Regularly focuses on identifying opportunities to further own development

Relationship Focus

• Treats others with respect and maintains professional working relationships across the team, department, and organization. Is able to work collaboratively with others to achieve objectives
• Uses a variety of communication tools and skills to share and gather information, is courageous in communicating and supports a culture of open communication. Takes time to listen to others

Strategic Integration

• Uses logic and methods to solve difficult problems with effective solutions in pursuit of excellence. Is able to look beyond the obvious and does not stop at the first solution

Mobilize Organizational Results

• Seeks to set and exceed objectives successfully and pushes self and others for results
• Focuses efforts on attaining clear, concrete, timely, measurable outcomes and monitors progress against objectives

Qualifications

• 3 to 5 years of experience in administrative roles; experience in a legal environment is considered an asset
• Legal Administrative Assistant Certificate is considered an asset
• Sophisticated proficiency using current Microsoft Office 365 (PowerPoint, Excel, Word and Outlook)
• Highly proactive in handling key accountabilities, i.e. anticipates and resolves potential calendar conflicts
• Detail oriented, highly organized, and motivated with confirmed ability to multitask under minimal direction
• Strong interpersonal, verbal, and written communication skills
• Ability to exercise tact and discretion and works well under pressure
• Excellent command of the English language is critical
• Ability to communicate with staff at a variety of levels of responsibility, as well as various outside parties, while maintaining consistency, professionalism, and diplomacy
• Experience with deadline-oriented assignments
• Team oriented and ability to support multiple senior leaders with comprehensive travel, meetings, and other support requirements
• Ability to adapt responsibilities based on changing environments and requirements (i.e. sudden meeting changes or travel requirements)
• Experience with a document management program such as Worldox is an asset
• Maintains confidentiality
• Demonstrated dedication to health, safety and sustainability
• Sense of humour

Why Join Teck?

At Teck, we offer more than just a job – we provide a pathway to personal and professional enrichment. With captivating projects set against stunning backdrops, a culture of inclusivity and collaboration, and boundless opportunities to learn and grow, joining us means embracing a fulfilling and dynamic career adventure.

Teck employees receive access to our total rewards program and comprehensive benefits package that promote physical, mental, financial, and emotional well-being. This includes but is not limited to:

• Annual Performance Bonus
• Profit Share Plan
• Health Spending Account
• Personal Spending Account
• Extended Health Care
• Dental and Vision Care
• Employer Paid Pension Plan
• Life Insurance and Disability Coverage
• Paid Sick Leave, Vacation and Holidays
• Virtual Telemedicine and additional support for overall well-being
• Employee and Family Assistance Program (EFAP)

Salary Range: $65,500 - $90,500

The actual base salary offered is determined based on the successful candidate's relevant experience, skills, and competencies and considers internal equity.

About Teck

At Teck, we value diversity. Our teams work collaboratively and respect each person's unique perspective and contribution. Qualified applicants interested in joining a dynamic team are encouraged to submit a resume and cover letter electronically. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Teck is a diversified resource company committed to responsible mining and mineral development with major business units focused on copper, steelmaking coal and zinc, as well as investments in energy assets. Teck has been named one of Canada's Top 100 Employers for seven consecutive years. Teck has also been named to the Forbes list of the World's Best Employers for the past two years and is one of Canada's Top Employers for Young People. Headquartered in Vancouver, Canada, its shares are listed on the Toronto Stock Exchange under the symbols TECK.A and TECK.B and the New York Stock Exchange under the symbol TECK.

Learn more about Teck at or follow @TeckResources