Billing/ar Coordinator - Vaughan, Canada - Toro Group of Companies

Toro Group of Companies

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

DURATION: 12-18 MONTH CONTRACT

EXPECTED START:
JULY 2023

JOB SUMMARY

Responsible for performing data entry and related duties in posting accounts receivable payments including: maintaining ledgers, credit balances, and resolving account irregularities.

The A/R Coordinator will also administer claims, refunds, adjustments, and any other accounting transactions related to A/R management.

This position involves diplomatic interaction with customers to provide billing information and support in order to facilitate swift payment of invoices.

MAJOR RESPONSIBILITIES / ACCOUNTABILITIES

Technical / Function-Specific:

Post and reconcile customer payments to general ledgers.
Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment.
Post A/R data to profit/loss reports, balance sheets, income statements, and other documentation.
Balance daily A/R batches; prepare and distribute income reports and statistics to key personnel.
Where applicable, evaluate and process insurance denials and/or late insurance claims.
Form collection strategies to mitigate customer objections to making timely A/R payments.
Investigate collection problems and advise customers on corporate A/R policies and procedures.
Facilitate payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary.
Investigate and resolve billing discrepancies or misapplied cash transactions.

Internal / External Customer Service:

Collaborate with the AR Manager to maintain collection goals and general A/R performance levels.
Communicate with internal/external sales representatives and accounting/tax professionals as necessary to complete job duties.

Administration:

Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its customers.

QUALIFICATIONS REQUIRED TO SUCCESSFULLY OPERATE IN THE ROLE

Education:

Postsecondary degree/diploma in Accounting, Finance, or Business Administration

Experience

3+ years of direct experience in an A/R capacity.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Experience in gathering data, compiling the proper information, and preparing financial reports.

SKILLS / COMPETENCIES REQUIRED TO SUCCESSFULLY EXECUTE THE ABOVE RESPONSIBILITIES

Basic knowledge of accounting systems, budgets, and internal controls.
Able to perform moderate to complex account reconciliations.
Strong knowledge of collection regulations and fair credit practices.
Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
Critical Thinking/Problem Solving
Teamwork/Collaboration
High level of moral judgment for handling confidential information and monetary transactions.
Attention to detail and a high degree of accuracy.
Sound analytical thinking, planning, prioritization, and execution skills.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
Strong problem identification and problem resolution skills.
High level of proficiency with Microsoft Office productivity suite.

DEMONSTRATE COMPANY VALUES

Do what you say act with integrity so our customers and internal partners trust us to deliver results
Get it done find solutions to ensure the job gets done right
Be better every day take pride and be passionate about improving our business, safety, and quality and strive to be the best
Think big picture think longterm, be strategic and have a vision. Your investment in our business, is critical to our success.
Build strong relationships value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.