Administrative Secretary to The Deputy Minister - Winnipeg, Canada - Manitoba Government
Description
Administrative Secretary to the Deputy Minister:
AYD Administrative Secretary to DM
Regular/full-time
Indigenous Reconciliation and Northern Relations
Deputy Minister's Office
Winnipeg MB
Advertisement Number: 41673
Salary(s): AYD $51, $59,595.00 per year
Closing Date:
August 20, 2023
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation.
The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
An eligibility list may be created for similar positions and will remain in effect for 12 months.Conditions of Employment:
- Must be legally entitled to work in Canada
- Must be able to provide and maintain a satisfactory Criminal Record Check
- Must be able to provide a Child Abuse Registry Check
- Ability to work overtime, as required
Qualifications:
Essential:
- Extensive experience providing administrative support to executive and senior level staff
- Extensive experience with scheduling meetings, coordinating appointments and making travel arrangements
- Experience managing correspondence and maintaining filing and document tracking systems such as Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)
- Experience working with highly sensitive material in a confidential and professional manner
- Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint
- Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person
- Excellent interpersonal skills
- Excellent political acumen skills
- Proven organizational and time management skills to effectively manage tight deadlines
- Excellent problem solving skills with the ability to exercise a high level of initiative
- Excellent written communication skills with experience drafting, formatting, editing and proof reading correspondence
Desired:
- Ability to speak French would be an asset.
Duties:
- The Administrative Secretary to the Deputy Minister provides confidential secretarial, clerical and administrative support to the Deputy Minister's office. Possessing a thorough knowledge of departmental policies, procedures and legislation, the incumbent will focus their responsibilities on processing correspondence, responding to inquiries, composing replies to important correspondence, provide support and backup to the Executive Assistant, and work with highly confidential and sensitive material and matters._
- Advertisement # 4167
- Talent Acquisition
- Executive Recruitment
- Human Resource Services
- Winnipeg, MB, R3C 0C4
- Phone:
- Fax:
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