Executive Assistant/office Manager - Calgary, Canada - Parks Foundation Calgary

Description

The Parks Foundation is a non-profit organization.

We exist so all Calgarians can enjoy a healthy lifestyle by providing easily accessible and unique, sport and green spaces.

We are currently looking for an enthusiastic person to join our team.


Position:
EXECUTIVE ASSISTANT AND OFFICE MANAGER

Reports to:
CEO
Date updated:January 2023


Valuing diversity in our people and our parks:
We value diversity — in backgrounds and in experiences.

Parks matter to everyone, and we know that it takes a variety of perspectives to best serve the broad range of communities that we want to help.

We are deliberate and self-reflective about the kind of team and culture that we are building, seeking people who are both capable and caring.

Position description:

In this role, you will provide support to the executive team, be responsible for office management, and complete some administrative accounting


Responsibilities:


Executive Assistant to the CEO and Board of Governors (40% of role)

• Coordinate and organize all meetings for the CEO internal and external
• Set up and prepare all the materials for Board and committee meetings
• Plan and organize the Annual General Meeting and other events
• Act as recording secretary at all the Board and some committee meetings

Administrative Accounting (30% of role)

• Enter deposits into the accounting software system
• Complete accounts payable and accounts receivable
• Organize and file paperwork for projects and accounts

Office Management (30% of role)

• Create and maintain a calendar of upkeep required for office
• Order all office supplies from vendors
• Arrange and manage courier and mail service
• Maintain the health and safety program for the organization

Other

• Maintains professional and technical knowledge by identifying growth needs and engaging in educational opportunities as available and approved by management
• Contributes to a collaborative team culture by offering to help colleagues where and when needed
• Complies with all Parks Foundation policies and procedures
• Completes other duties as assigned

Education and Experience Needed

• Undergraduate degree or postsecondary certificate in a relevant field
• 5+ years of experience in administration, office management or accounting
• Strong relationship builder and collaborative by nature
• Strong writing skills and attention to detail
• Demonstrated alignment with the mission and values of the Parks Foundation.

Work Hours

• Work hours are typically Monday to Friday, 8:00 to 4:00 PM or 8:30 to 4:30 PM with a 30 minute lunch break
• Projects, workload, or events may necessitate work outside these regular hours, on evenings or weekends

Compensation

• The salary range for this position $60,000$75,000 plus benefits package
• This position does not have parking available

225 13 Avenue SW, Calgary AB, T2R 1N8


Phone:

Salary:
$60,000.00-$75,000.00 per year


Benefits:

• Dental care
• Extended health care
• RRSP match

Schedule:

• Monday to Friday

Ability to commute/relocate:

• CALGARY, AB: reliably commute or plan to relocate before starting work (required)

Work Location:
One location