Accounting/administrative Assistant - Ottawa, Canada - Choice Homecare

Choice Homecare

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Accounting/Administrative Assistant

Location:
Ottawa

Do you enjoy making a difference serving others working in a respectful and supportive environment? Do you desire a position where you can be the "go-to" payroll and invoicing expert?

Team Choice has served Eastern Ontario families who need homecare since 2011 with 5-Star Google ratings from clients and staff members.

We attract and retain high-performing individuals who are interested in making an impact, driving meaningful change, and being part of a fast-paced and collaborative environment.

We are seeking a permanent part-time Accounting/Administrative Assistant with potential to move into a full-time position. Must be available to work in our office Monday, Tuesday and Wednesday, 9am - 4pm daily.

Team Choice offers:

A mutually encouraging and caring environment
Paid personal and sick leave
Extensive 1:1 training
RRSP contribution matching program
Competitive compensations
Professional development opportunities to grow with the company

Duties and Responsibilities:

Include, but are not limited to:

Process weekly, bi-weekly, and monthly invoicing and payroll using our scheduling system (AlayaCare) and QuickBooks Desktop in compliance with legislative and regulatory requirements.
Respond to payroll and billing inquiries from employees and government agencies.
Submit periodic employee and Government fillings such as T4's, T2200's, EHT returns, and Record of Employment (ROE) as needed.
Resolve problems and investigate, reconcile, and correct payroll and financial discrepancies.
Prepare and send reports for management and insurance clients as required.
Reconcile and record payments from clients, insurance companies, and Home and Community Care Support Services (HCCSS).
Review, investigate, and resolve billing rejections from HCCSS.
Contact clients with past due accounts and implement collections procedures if necessary.
Continually strive to find efficiencies in the payable / receivable processes.
Crosstrain and provide backup for other Team Choice office functions.

Qualifications/Requirements:

We welcome thirdyear and higher Business Administration and Accounting students and graduates from postsecondary institutions who desire to put into practise their vocational training.
Able to work yearround.
Ability to progress to fulltime work as you and Team Choice progress.
At least 1 year of work experience in an accounts payable/receivable function.
Accurate and efficient computer dataentry skills.
Attention to details.
Microsoft Office Software competency.
Experience with QuickBooks Desktop.
Superior Customer service skills.
Fluent oral and written English communication.
Tact and diplomacy in professional interactions.
Be available to be on call (paid) to provide telephone support to clients and caregivers after hours on a rotating basis (Homebased, and approximately 1 week/weekend per eight week cycle)
Work under pressure of tight timelines.

Desirable Abilities: