Assistant Corporate Secretary - Toronto, Canada - Hydro One Networks Inc

Hydro One Networks Inc

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

47930 -
Toronto -
Regular -
Ongoing

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers.

We have a long history in the industry with our roots dating back over 110 years to 1906.

Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario.

Today, we're focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It's an exciting time to join the team at Hydro One

At Hydro One, we strive to exceed best practices with respect to Corporate Governance.

Under the direction and in support of the Vice -President, Corporate Secretary, the Assistant Corporate Secretary will ensure the effective operation and governance of the activities of the Board of Directors and its Committees.

Role Description:

Liaise directly with the Board on matters related to meetings and administration of the Board
Planning, organizing, directing, and controlling the preparation of agendas, minutes, bylaws, correspondence, and meeting schedules.
Ensure timely delivery of materials to the Board and its Committees. Oversee the uploading of all Board and Committee meeting material on the Board Portal.
Oversee the administration of the electronic Board Portal including being main point of contact with the portal service provider.
Provide all support to the Corporate Secretary in preparation of all Board agendas and the Governance & Regulatory Committee agendas.
As required, attend Executive Leadership Team meetings with the Corporate Secretary for quarterly Board and Committee meeting agenda review and discussion.
As required, attend all pre meetings leading to the Board and Committee meetings with the Corporate Secretary, Executive Leadership Team leads, Committee Chairs, the President & CEO and Board Chair.
Contribute to and oversee compliance with, the annual work plans for the Board and Committees.
Oversee and work with a multidisciplinary team to draft and publish the Management Information Circular, coordinate management and legal review and incorporate input ensuring compliance with applicable securities legislation and public company corporate regulations including stock exchange requirements.
Manage and execute the Annual General Meeting of Shareholders and special meetings as may be required both on a virtual platform and in person.
Review monthly governance ratings reports from various governance rating organizations including Glass Lewis, ISS, Board Games, the Canadian Coalition of Good Governance to ensure accurate and up to date information, review rating reports and conduct rating reports analysis as required.
Prepare regular reports on best governance practices for publicly traded companies and applicable developments in corporate, corporate governance and securities law.
Ensure compliance with the Governance Agreement with the Province of Ontario.
Oversee corporate and securities regulatory filings (including SEDI, TSX, Annual Returns) and ensure compliance with applicable laws and regulations.
Oversee the Board education and orientation program.
Oversee the planning and execution of Board Tours.
Oversee the maintenance of all corporate records of the Company and its subsidiaries via GEMS Database and ensure compliance with the Entity Management Framework.
Support, review and update governance policies and Board and committee mandates, as required.
Serve as Assistant Corporate Secretary for all corporate entities, as required. Liaise with internal and external counsel to maintain corporate records for the corporate entities, both hard copy and electronic, and ensure that approvals are obtained for transactions, appointments, etc. Draft resolutions for each corporate entity and work with applicable business units to ensure that information is communicated and captured accurately.

Education and Experience:

Strong executive presence and experience working in a similar capacity, leading governance and Board relations
Bachelor's degree in law (relevant professional experience will be considered)
Minimum 8 years of experience in private practice and in the Corporate Secretary's office of a publicly traded company or in the legal department of a publicly traded as an Assistant Corporate Secretary or corporate/securities law clerk in private practice or combination of private and inhouse settings; a combination of education and related work experience will also be considered.
Experience with SEDI and TSX requirements and filing systems
Superior verbal/written communication, organizational and interpersonal skills
Proven ability to manage complex issues through sound judgement and advanced problemsolving
Must be able to work in a capacity with strict privacy and confidentiality requirements both inside and outside the organization
Dem