Invitation & Jury, Coordinator - Toronto, Canada - TORONTO INTERNATIONAL FILM FESTIVAL

TORONTO INTERNATIONAL FILM FESTIVAL

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

INVITATION & JURY COORDINATOR, FESTIVAL PROGRAMMING

Contract

Fulltime

Festival Programming
TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home TIFF Lightbox

Our mission:
To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it's unceded territory.

TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee.

We are grateful to work on this land.

We are currently hiring for the position of:

INVITATION AND JURY COORDINATOR
Reporting to the Manager, Programme Administration, the Invitation & Jury Coordinator will offer administrative, project coordination, and operational support.

Core duties include managing film information and databases, creating and delivering film and guest invitations, providing scheduling assistance, coordinating with juries, and handling daily administrative tasks.

Collaboration with various teams is essential to maintain high quality service, support, and administrative efficiency for both internal and external stakeholders.

RESPONSIBILITIES:

Shall include but not be limited to:_ Input, update, audit, and reconcile a substantial volume of film data and statistics within TIFF's film database and relevant spreadsheets and documents, ensuring accuracy and conducting research as necessary Create film and guest invitations; build film invitation packages using invitations database and sending them in a timely manner Assist in building arrangements within databases Audit completed Festival invitation forms and ensure accurate data transfer Participate in film scheduling processes including dataentry, proofing, conflict checks, schedule letter creation, and notification protocols Review film and schedule information for key publications, press releases and online platforms to ensure accurate external representation Foster positive relationships with stakeholders by delivering excellent service to internal teams, programmers, and external partners Prepare materials for meetings and presentations as required Collect and maintain statistics on invited Festival films and create relevant reports Coordinate relevant Awards and juries, encompassing hospitality, itineraries, onsite hosting, event planning, and execution Collaborate with Brand and Marketing departments regarding portrait studio and other pertinent requests Collaborate with the Programme and Guest Services department concerning jury member travel and accommodation arrangements Serve as the primary liaison for juries leading up to and during the Festival Create and manage the jury members' screening and event schedules including welcome and deliberation lunches/dinners Coordinate jury member invitations and attendance at official Festival events, such as Opening and Closing Night events and the Awards Ceremony & Reception Manage jury ticket requests and facilitate other Festivalrelated requests, when possible Assist with budget administration and financial reconciliation as required Provide support to the Festival Programming department on various projects and administrative tasks as required Compile a comprehensive postmortem report Perform other assigned duties as needed

JOB GRADE & SALARY:

Job Grade 1 $23/hour

TARGET CONTRACT DATES**:

Monday, May 13, Friday, September 27, 2024

WORK LOCATION:

Office Location: 350 King Street West, Toronto, ON M5V 3X5 Weekly inoffice requirements:

Minimum 2 days (May)

Minimum 3 days (June to September) Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:

2+ years of experience in business or arts administration Completion of a postsecondary degree or diploma Degree or diploma in Film Studies or related area considered an asset Familiarity with the film industry and international cinema Exceptional organizational and project management skills, coupled with meticulous attention to detail and effective prioritization capabilities Experience in handling large volumes of data or information accurately Strong research skills and a continuous awareness of industry trends Mature personal judgment, maintaining a high level of professionalism, diplomacy, and confidentiality Proactive approach and aptitude for coordinating projects Adaptability to working in deadlinedriven, fastpaced, and highpressure environments Excellent communication and interpersonal abilities Precis