Purchasing Administrator - Burnaby, Canada - ConeTec

ConeTec

Verified Company

Burnaby, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ABOUT THE COMPANY
ConeTec is an international full-service geo-environmental and geotechnical site characterization contractor.

We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas and Australia.

ConeTec is known in the industry as a great place to work. We commit to all employees that we will provide a respectful, positive, and enriching work environment. We want you to look forward to going to work every day. We reward and recognize staff for exceptional contributions to the company. Our success is a direct result of the people who work here.

ConeTec offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more.

SCOPE OF POSITION

The Purchasing Administrator
will be responsible for supporting our team and acting as a go-to, dependable resource for all things administrative.

They will exhibit high standards, excellent communication skills, and the ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure success in this multi-faceted role.

ROLES, RESPONSIBILITIES & EXPECTATIONS

Purchasing Administration

Ensure all purchase order information is filled out correctly by staff.
Collect credit card invoices, and expense forms, and match them to purchase orders.
Code all matched invoices and purchase orders.
Issue purchase orders and follow up with vendors when required.
Add and update vendor information, items, and prices in ERP systems.
Assist the accounting department in coordinating the processing of payments.
Keep credit card information for all business units up to date.
Research alternative vendors when parts availability is a concern.
Work with the development team to help compare parts regarding pricing and reliability.
Set policies for issuing purchase orders and ensure they are strictly adhered to.
Supervise claims with vendors regarding defects.
Set meetings with vendors to negotiate parts pricing.
Receive and process all purchase orders.
Review all repairs and sales invoices at the beginning of each month to ensure all changes are up to date.
Maintain and updates orders and vendor records.

General Administration Support & Office Management

Develop office organizational systems and procedures with an ongoing focus on continuous improvement.
Manage general daytoday office operations
Answer incoming calls and direct them to the correct personnel
Maintain and order office supplies as needed.
Conduct general clerical duties including photocopying, faxing and mailing.
Maintain electronic and hard copy filing systems.
Assign, reassign, change, and follow up with Freshdesk tickets.
Other responsibilities as required.

Health & Safety

Identify with and respect ConeTec's safety culture, first and foremost.
Ensure proper preparation and knowledge of all necessary safe operating procedures before beginning any job.
Assign, schedule, and coordinate safety meetings such as safety meetings
Report safety meeting notes and other documentation to the Safety Committee via the HSE platform.
Report any safetyrelated incidents, infractions, or near misses to the Manager and the HSE Officer immediately.
Know and follow the incident reporting protocol at all times.

Other General Responsibilities

Communicate with the Manager as to any equipment problems or needs
Recognize problems in all areas and step up in a leadership role as required.
Contribute to and promote a respectful work environment and participate in effective communication.
Effective collaboration with others inside and outside the department.
Occasionally organize and assist office or company events as needed.

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Education Requirements

High school diploma required.
Business Administration certificate or diploma is an asset

Experience Requirements

Strong written, verbal, and interpersonal communication skills with a high degree of discretion. Ability to develop and maintain relationships with clients and partners.

Technical Skill Requirements

Soft Skill requirements:

Must possess strong work ethic and represent the company in a professional manner.
Must be able to establish and maintain effective working relationships.
Must be responsible and work well independently or in a team setting with mínimal supervision.
Must enjoy performing a wide variety of duties and be able to manage multiple tasks and priorities.
Demonstrate the ability to prioritize tasks and identify problems and provide potential solutions.
Demonstrate flexibility and adaptability to changes in business processes, goals, and priorities.
Ability to tak