Purchasing Administrator - Burnaby, Canada - ConeTec

ConeTec
ConeTec
Verified Company
Burnaby, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description

ABOUT THE COMPANY
ConeTec is an international full-service geo-environmental and geotechnical site characterization contractor.

We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas and Australia.

ConeTec is known in the industry as a great place to work. We commit to all employees that we will provide a respectful, positive, and enriching work environment. We want you to look forward to going to work every day. We reward and recognize staff for exceptional contributions to the company. Our success is a direct result of the people who work here.


ConeTec offers a comprehensive benefits package for all regular full-time employees including extended health, dental, long-term disability and life insurance, wellness program, RRSP matching, corporate stock incentives, a referral bonus, professional development and more.


SCOPE OF POSITION


The Purchasing Administrator
will be responsible for supporting our team and acting as a go-to, dependable resource for all things administrative.

They will exhibit high standards, excellent communication skills, and the ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure success in this multi-faceted role.


ROLES, RESPONSIBILITIES & EXPECTATIONS

Purchasing Administration

  • Ensure all purchase order information is filled out correctly by staff.
  • Collect credit card invoices, and expense forms, and match them to purchase orders.
  • Code all matched invoices and purchase orders.
  • Issue purchase orders and follow up with vendors when required.
  • Add and update vendor information, items, and prices in ERP systems.
  • Assist the accounting department in coordinating the processing of payments.
  • Keep credit card information for all business units up to date.
  • Research alternative vendors when parts availability is a concern.
  • Work with the development team to help compare parts regarding pricing and reliability.
  • Set policies for issuing purchase orders and ensure they are strictly adhered to.
  • Supervise claims with vendors regarding defects.
  • Set meetings with vendors to negotiate parts pricing.
  • Receive and process all purchase orders.
  • Review all repairs and sales invoices at the beginning of each month to ensure all changes are up to date.
  • Maintain and updates orders and vendor records.

General Administration Support & Office Management

  • Develop office organizational systems and procedures with an ongoing focus on continuous improvement.
  • Manage general daytoday office operations
  • Answer incoming calls and direct them to the correct personnel
  • Maintain and order office supplies as needed.
  • Conduct general clerical duties including photocopying, faxing and mailing.
  • Maintain electronic and hard copy filing systems.
  • Assign, reassign, change, and follow up with Freshdesk tickets.
  • Other responsibilities as required.

Health & Safety

  • Identify with and respect ConeTec's safety culture, first and foremost.
  • Ensure proper preparation and knowledge of all necessary safe operating procedures before beginning any job.
  • Assign, schedule, and coordinate safety meetings such as safety meetings
  • Report safety meeting notes and other documentation to the Safety Committee via the HSE platform.
  • Report any safetyrelated incidents, infractions, or near misses to the Manager and the HSE Officer immediately.
  • Know and follow the incident reporting protocol at all times.

Other General Responsibilities

  • Communicate with the Manager as to any equipment problems or needs
  • Recognize problems in all areas and step up in a leadership role as required.
  • Contribute to and promote a respectful work environment and participate in effective communication.
  • Effective collaboration with others inside and outside the department.
  • Occasionally organize and assist office or company events as needed.

SKILLS, QUALIFICATIONS AND EXPERIENCE REQUIRED

Education Requirements

  • High school diploma required.
  • Business Administration certificate or diploma is an asset

Experience Requirements

  • Strong written, verbal, and interpersonal communication skills with a high degree of discretion. Ability to develop and maintain relationships with clients and partners.

Technical Skill Requirements

Soft Skill requirements:


  • Must possess strong work ethic and represent the company in a professional manner.
  • Must be able to establish and maintain effective working relationships.
  • Must be responsible and work well independently or in a team setting with mínimal supervision.
  • Must enjoy performing a wide variety of duties and be able to manage multiple tasks and priorities.
  • Demonstrate the ability to prioritize tasks and identify problems and provide potential solutions.
  • Demonstrate flexibility and adaptability to changes in business processes, goals, and priorities.
  • Ability to tak

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