Coordinator Business Support - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 38142

Job Category:
Administrative

Division & Section:
Auditor General's Office, Auditor General Audit 2

Work Location:
Metro Hall, 55 John Street, Toronto

Job Type & Duration:
Full-time,Permanent

Salary:
$86, $108,459.00, PSG #TM2227 and Wage Grade 6

Shift Information:
Monday to Friday, 35 hours per week

Affiliation:
Non-Union

Number of Positions Open: 1

Posting Period: 08-MAY-2023 to 23-MAY-2023

Toronto is Canada's largest city, the fourth largest in North America, and home to a diverse population of about 2.8 million people.

Consistently ranked one of the world's most livable cities, we are a global centre for business, finance, arts, and culture.

Join the award-winning Toronto Public Service as a Coordinator Business Support within our Auditor General's Office.

Reporting to an Audit Director, the successful incumbent will support the Auditor General's Office by overseeing and coordinating initiatives and projects.

The Coordinator Business Support will provide business support for the Auditor General's Office related to strategy, financial management and policy compliance, issues management, Committee/Board and City Council reports and materials, communication, operations, and procurement (Request for Proposal (RFP), Request for Quotation (RFQ), and Request for Expression of Interest (RFEOI).

Major

Responsibilities:

Coordinates with staff and other divisions (e.g., Purchasing and Materials Management Division (PMMD), Legal Services, Insurance and Risk Management (IRM) to prepare competitive and noncompetitive procurement sourcing documents and requests, such as RFP, RFQ, RFSQ, including entry in and use of SAP Ariba.
Conducts research and analysis activities and other special projects for the Auditor General's Office Executive Team with respect to financial management, policy compliance, operational, and Office initiatives.
Reviews all requests requiring the Auditor General's Office Executive Team's signature for accuracy and completeness of information, financial requirements, and authorities. Tracks and monitors documentation and information to help demonstrate and ensure compliance with City policies, requirements, and processes. Coordinates the annual external compliance audit of the Auditor General's Office.
Prepares and transmits Auditor General reports to the Clerk's Office for Committees and City Council, as well as Boards of agencies and corporations. Monitors relevant agendas for reports of interest to Auditor General's work. Maintains records regarding outstanding reports, planning documents, strategic reports, etc. Prepares and formats briefing notes, reports, and presentations for the Auditor General.
Deals with confidential and sensitive information affecting organizations, staffing levels, assets, resources, and finances related to Auditor General's Office processes, functional policies, programs, and strategies. Liaises with senior management and City staff in the coordination of responses and resolution of Auditor General's Office issues. Participates in the resolution of issues that have escalated to the Auditor General's Office Executive Team.
Handles inquiries, issues and challenges from staff, members of Council, the public and media on behalf of the Director/Manager or directs to appropriate sources.
Assists the Auditor General in coordinating responses to inquiries for elected officials, management, employees, members of the public and the media.
Supports communication areas for the Office such as website updates, twitter posts, and coordination of meetings and meeting space.
Participates in the preparation and monitoring of the Auditor General's Office annual budget and quarterly / yearend variance analysis. Develops business cases as required.
Monitors and processes transactions for purchasing, accounts payable, other financial transactions, and payroll/time reporting, including P-Card transactions and preparation of supporting documentation and records.
Monitors variances and transactional financial requests requiring the Auditor General's Office Executive Team authorization, resolves issues and makes recommendations for changes. Acts as a Section liaison for information and problem resolution.
Oversees, coordinates, and participates in the development and implementation of Auditor General's Office initiatives and assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning. Prepares reports as required.
Acts as an Office point of contact and develops/coordinates the Auditor General's Office responses to City Divisions, Agencies and Corporations requests for information or action. Makes recommendations to the Auditor General's Office Executive Team to support change management strategies to improve the Auditor General's Office's overall strategic and op