Undergraduate Admin Assistant - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Position Details:

Position Information
Position Title
Undergraduate Admin Assistant

Department/Unit

Nursing

Location

Halifax, Nova Scotia, Canada

Posting Number

S18523

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

Salary
- $ $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)

Classification

Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The School of Nursing is recognized for advancing nursing knowledge, practice and policy. Reporting to the Administrative Manager, the undergraduate administrative assistant provides confidential, administrative, and secretarial support to the School of Nursing, Faculty of Health. The incumbent must maintain knowledge of University, Faculty of Health, School of Nursing program policies, procedure, guidelines, processes, and deadlines.

Key Responsibilities

Problemsolve with respect to oneofkind scenarios and tailor communication, e.g., content style and medium, to diverse audiences.
Prepare, compose, and edit a variety of documents; including highly confidential correspondence, briefing materials and proposal for matters regarding faculty, staff and students, university business; synthesizing and formatting documents ensuring materials are submitted by others as required.
Support strategic initiatives, determining best practice and preparation of briefing notes. Administrative support for the inputting of data/information into specific strategic planning software, AchieveIt.
Provide administrative support for all parttime academic hires; sessional, teaching assistants; and casual support staff simulated patients.
Prepare and maintain the School of Nursing academic timetable for each term (using the University timetable system. Ensure timetable data, including classes and resources, are accurate and complete and liaise with the University's Registrar Office, Timetable Team.
Schedule committee meetings for the academic year and provide administrative support to the Undergraduate standing committees.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination.

However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Required Qualifications

Business/Office Administration program with approximately two to three years' of related work experience (or equivalent qualifications and experience).
Proficiency in MS Word, Excel, Microsoft Outlook.
Highly proficient in database development and management, strong customer service.
Excellent communication, organization and a high level of competency in time management and multitasking skills.

Assets

Experience working with Banner.

Job Competencies

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

Application Consideration

Diversity Statement