Property Services Manager - Toronto, Canada - Oxford Properties

Oxford Properties
Oxford Properties
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description
Why join us?


Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused.

We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live.

We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.


The Property Services Manager will oversee the day to day physical upkeep including all repairs and maintenance work in the building and exterior of the property to ensure a first class appearance and the working order of all non-technical building components.

This includes doors, floors, windows, washrooms, roof, building envelope, drywall, asphalt/concrete, parking area, loading areas etc.

You will also be responsible to oversee and assist with the execution of all Landlord and Tenant improvement projects working in collaboration with the Retail Design and Construction team.


Responsibilities:


  • Work with contractors and staff assign and approve work in conjunction with Operations Manager in accordance with budget/spending limits. Complete repairs with internal staff when possible.
  • Oversee capital projects and building improvements for nontechnical upgrades to the building in a costeffective manner consistent with our capital plans.
  • Manage Contracts and the RFP process as required.
  • Monthly and/or quarterly meetings with contractors and vendors for contract management.
  • Updating our Building Condition Assessments (BCA) and 10 year capital plan in collaboration with Sr. Ops Mgr.
  • Transferring the information and linking the documents to the excel sheet. Using the BCA to populate the 10 year capital planning notes
  • Operations team lead for Health and Safety & AODA
  • Auditing training and scheduling courses


  • Audits & Compliance

  • Coordinating Site assessments for IAQ, Radon, Hazmat, Mold, Odour, Water, lighting and sound reports
  • Maintain memberships and partnerships with different sustainability organizations
  • Request and maintain Diversion targets records in collaboration with the Maintenance Manager
  • Audit current products processes. Investigate and explore alternatives for consideration. Ensure that Product Procurement forms are completed for any change for consideration.
  • Coordinate access to all areas of the building as required for LOD / initial survey into space(s) to prepare drawings.

Project commencement:


  • Arrange with all parties for demolition
  • Review newly demolished space for additional operational scope: future proofing / cleanup / optimizations
  • Main point of contact for questions, coordination and frequent technical review of installs

Closure of project:


  • Final review of deficiencies
  • Review of final clean up
  • Coordinate hoarding removal or redemise if required.
  • Assist in tenant handover of space & rectification of any deficiencies.

Tenant work:


  • Review all MEP drawings, comment based on same practices as LLW / CAP.
  • Tender and arrange hoarding install if applicable.
  • Collect all start up documents
  • Meet with GC, review site rules
  • Assist in handing over / possession of space.
  • Deal and coordinate with GC / Trades including site access.
  • Assist tenant with opening/onboarding support (telco, maps, questions, maintenance docs etc)
  • Manage construction deposit release.

Facility management:


  • Provide Logs / tasks / work orders for Maintenance team and contractors to complete:
  • Facilitate tenant requests
  • Coordinate Access to site (vendors, enbridge, Toronto hydro, survey groups)
  • Assist with leaks within tenant spaces (tenant to tenant & roof to tenant)
  • Assist interdepartmentally with review, coordination, pricing, install etc

Our story:

Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams.

Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners.

Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs.

A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum.

Together with its portfolio companies, Oxford is one of the world's most active developers with over 80 projects currently underway globally across all major asset cl
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