Administrative Coordinator - Montréal, Canada - A&B Rail Services Ltd

A&B Rail Services Ltd

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WHO WE ARE:

At A&B Rail Services, our work is getting and keeping Canada's railway operators in motion - safely and sustainably We work coast-to-coast, in every railway sector, and on any size project.

Our commitment is service excellence and offering our clients exceptional value. Within our team, we call this Doing It Right

MAIN PURPOSE:

Reporting to the Operations Manager, the position provides a wide range of support services to the Quebec operational team for A&B Rail Services Ltd., as well as the professional and technical staff of Universal Rail Systems Inc.

KEY RESPONSIBILITIES

Maintain an effective filing system (physical and electronic) by keeping documentation filed in a timely and logical manner and coordinating with head office to maximize efficiencies.
Coordinate, prioritize, and track the flow and distribution of mail/courier packages, telephone, and electronic information.
Collects, analyzes, and inputs timesheets, from unionized workforce in electronic format.
Along with HR Coordinator, ensures payroll compliance with the collective agreements.
Verifies conformity with CCQ requirements including but not limited to monthly reports, rate increases and adjustments, compliance with trade codes and certificates.
Schedule appointments, presentations and meetings.
Manages supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies.
Submit employee change forms to Payroll and HR for tracking purposes.
Provide support to the operations and corporate team with administrative tasks such as coding invoices, expenses, travel, and other related tasks.
Issue and process purchasing orders.
Assist with creations of presentations, proposals and other business development related materials and communications.
Assist with administrative overflow and special projects from other departments/area as needed.
Other administrative/office duties as required.
Prepare invoicing drafts for operations team and submit to accounts Receivable for invoice generation.
Submit invoices to customers.
Support operations with administrative requests including requests as but not limited to hotel bookings, training requirements, flight reservations for crews, purchase order creation.
Updating customer prequalification platforms with company data.

KNOWLEDGE, SKILLS and ABILITIES:

Effective and proven organizational skills to meet multiple deadlines and handle multiple tasks in a high pressure and demanding work environment.
Strong interpersonal, communication and customer service skills.
Strong computer skills are required with proven proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook) and electronic accounting systems (AccPac).
Ability to multitask, prioritize tasks and quickly adjust in a rapidly changing environment.
Ability to work independently as well as in a team environment.
Demonstrate ability to perform maturely and professionally ensuring complete confidentiality of sensitive information.
Demonstrate the ability to think critically, act logically to evaluate situations, solve problems, and make decisions.

JOB REQUIREMENTS:

A diploma in Office Education OR 5 years of administrative experience (equivalencies with experience will be considered).
Fluency in French (both written and verbal) is required.
Fluency in English is asset.
Previous experience in the industrial and/or construction industry (both in a union and nonunion environment) would be beneficial.

WHAT WE OFFER:

Competitive Pay
An industry leading comprehensive benefits program
The opportunity to work with a great team where Safety is an integral part of our culture.
We would like to thank all applicants for their interest, but only those selected for an interview will be contacted._

A & B Rail Services Ltd. is an Equal Opportunity Employer.

TOR

Type d'emploi :
Temps plein, Permanent

Avantages: