Office Manager - Toronto, Canada - Thinkingbox

Thinkingbox

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are
Hi We're Thinkingbox, a global creative collective shaping the future of brands through craft and curiosity.

Our team brings together unique perspectives in design, technology, and strategy that push the boundaries for our clients to create work that is innovative.

We are a curious bunch that loves to think big, continuously learn, and create.

We love our culture and the natural collaboration that happens in and around our five offices, from dog parties to Happy Hour Fridays, we maintain a vibrant work environment.

However, for one month a year we encourage our people to explore the world.

Try working from another office or even the beaches of Bali and expand your worldview, then bring that experience back to the team.

The Opportunity

Thinkingbox is on the search for a talented, highly organized Office Manager to join our growing team in Toronto If you have a keen interest in the world of advertising and your goal is to make our office feel like a second home for the team, we should chat.

As an Office Manager either you run the day, or the day runs you.

Thinkingbox is looking to hire a proactive Office Manager responsible for inspiring a pleasant work environment and optimizing high levels of organizational effectiveness, communication, and safety, where the team can achieve their goals while enjoying their time at the office.

What You'll Be Doing

Reception & Office Management_
Be the first point of contact to any visitors to our office and MD's in regards to the daily running of the office
Manage the office budget
Monitor and ensure adequate levels of office supplies, and purchase gear for current and new employees
Plan and purchase fruit, snacks, and other supplies to ensure our kitchen is stocked (no one can be hangry)
Manage incoming and outgoing post, couriers, deliveries.
Ensure the office is impeccable at all times for employees, visitors, and our clients including kitchen and meeting spaces (i.e. sink cleaned, garbage emptied, tables wiped, etc)
Maintain the office condition and arrange necessary repairs/cleaning
Calendar management for the board rooms, setting up boardrooms and providing refreshments, lunches or other items for clients
Liaise with facility management vendors, including cleaning, catering, recycling, and security
Manage security and employee access to the building and office
Assist in the onboarding process for new hires
Team Coordination_
Assist in booking and coordinating travel for directors, senior management and other team members as required
Support the directors and senior management team with ad hoc requests Book and coordinate ad hoc meetings for team members
Coordinate our onboarding and offboarding process
Assist the Talent Manager with ad hoc HRrelated tasks, such as managing our benefits administration
Culture_
Be able to clearly articulate the company's culture and values to new hires and existing employees
Create a welcoming and inclusive environment for all employees
Plan and host cultural events and activities that bring people together and promote teamwork and collaboration. Think team building activities, social events, and even companywide games and competitions
Admin Support_
Support sales team with administrative tasks such as data entry and organization

What You'll Bring

2+ years' experience working in an administrative capacity
You have experience managing an office of 30+ employees
Strong customerservice focus
A keen interest in the digital media advertising world; you know what we do and you are excited about it
Above all else, you have a consistently positive attitude and a willingness to do whatever it takes to create robust solutions to complex problems
Works and communicates well with others
Excellent time management skills and ability to multitask and prioritize work
Available to work fulltime in our Toronto office, with some evenings and occasional weekend tasks (more of an exception, not a rule)
Experience in hospitality is a bonus
Experience in a receptionist, hospitality or admin role
Experience working in a Mac OSX environment, Microsoft Office and G-Suite.

Equal Opportunity
Here at Thinkingbox, we are committed to building an environment where our employees continuously feel included, valued and heard.

Diversity is our creative strength and it's a combination of our unique experiences and perspectives that make for some of the best problem-solving.

The result? Creativity, growth and innovation.

We strongly encourage all applicants, regardless of race, ethnicity, religion, sex, national origin, sexual orientation, age, disability, or gender identity to apply.

**To Apply