Receptionist - Victoria, Canada - Reliable Controls

Reliable Controls

Verified Company

Victoria, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are:

Reliable Controls is dedicated to reducing the carbon footprint of buildings around the world. Our team specializes in the design, development, and assembly of building automation controls and software programs.

We align ourselves with the right people and empower them in the right ways. An established company based in Victoria, BC, we nurture a strong culture of communication, trust, and collaboration.

Embracing a work-life balance, promoting continuous learning, and celebrating our achievements are a few of the ways we show our enduring commitment to employees.

Let's combine our passions for building a greener future

Your mission:

To be the face of our company both in person and on the phone while doing administrative tasks to keep the office running smoothly.

What we offer:

Highly competitive extended health and dental plans for you and your family
A yearly RRSP contribution on the company's behalf, plus an employee contributionmatching program to help you grow your financial wellbeing
An annual performance bonus
Paid time off to volunteer and give back to the community, on your own or as a part of a group with your coworkers
Free convenient parking, or choose our green transportation option and be paid for it
Social Committee events almost every month, from potlucks, game nights, and LAN parties to camping and skiing
Free onsite gym at both locations
Awards and recognition for service and accomplishments
Assistance with tuition or skills training relevant to your role
A rewarding career doing work that matters

What we hope to create:

Solutions for building operators to enable the vision of Net-Zero Emissions by 2050. Help us get there.

In this role you will:

Provide administrative support to the Finance and Administration department
Answer and direct all incoming telephone calls, and responding to general inquiries
Greet all incoming visitors, and offer tea/coffee/water upon arrival (make them comfortable)
General and frequent office filing
Managing and reconciling monthly petty cash
Sorting and distributing incoming and outgoing mail and courier mail, and the ordering of mailing supplies and stamps
Maintaining inventory and the ordering of office supplies, coordination of office equipment repairs
Managing offsite record documents, and organizing the yearly offsite filing for the office, including files for termination
Preparing conference rooms before and after meetings, and end of the day cleanup
Support in organizing company quarterly meetings coordinating carpooling efforts from second office, and managing the sign in process
Set up conference calls, and coordination of meetings in Outlook calendars as required
Management and updating of Employee contact list
Demonstrate high level of customer service while supporting internal or external stakeholders
Perform a variety of clerical duties such as word processing, filing, faxing and photocopying

You'll have access to:

An onboarding package to get you up to speed
Online training courses
A mentor
A yearly training allowance

This role might be right for you if you have:

High school diploma or equivalent
A minimum of 12 year of related work experience in a reception, customer service, administrative or accounting support capacity
Demonstrated competency in full MS Office suite and Excel; specifically databases
Strong written and oral communication skills
Professional demeanor and outstanding customer service skills
Ability to effectively manage a diverse workload in a fastpaced work environment
High level of accuracy and attention to detail
Excellent analytical and problemsolving skills

You'll be successful in this position if you:

Are an enthusiastic, innovative individual who cares about sustainability
Look for ways to have a meaningful impact on your team's work
Are interested in using devices to control the physical environment, and you're willing to learn our products and industry
Like a challenge and want to grow professionally
Are patient and diligent; quality may take longer, but you know it's worth it
Value a healthy worklife balance; we don't expect you to work overtime or weekends

Let's connect

At Reliable Controls, it's not only experience and skills we are seeking; alignment with our values is of the utmost importance to us.

Continuous improvement is vital to our organization, and we are prepared to invest in our team's future, not just their current abilities.

Let's connect. We would love to hear from you