Webber - Office Manager - Infrastructure Management - Bancroft, Canada - WEBBER INFRASTRUCTURE MANAGEMENT CANADA

WEBBER INFRASTRUCTURE MANAGEMENT CANADA

Verified Company

Bancroft, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About us:

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.

Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada.

Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions.

Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology.

As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Position Summary:

The Office Manager is essential in supporting the business by undertaking a comprehensive suite of administrative, clerical, data collection and human resource support functions for the Contract Manager and the project team.

This role encompasses a broad range of responsibilities from administrative duties, document control, and reporting tasks specific to the project, to acting as a crucial conduit between project operations and corporate directives.

The Office Manager plays a pivotal role in the effective implementation of company policies, programs, and procedures, ensuring a close and responsive connection to the daily operations of the project, its management, and clients.

Please note that this position does not start until 2025.

Primary Duties and Responsibilities:

Acts as the HR liaison for project staff, handling HRrelated queries, new hire processes, payroll setup, benefits enrollment, and onboarding.
Coordinates comprehensive new employee orientation sessions and ensures the accuracy and completeness of all new hire documentation.
Support a variety of human resources related functions, including implementation and administration of policies and programs including employment, performance management, payroll, benefits and training and compensation.
Manages employee lifecycle events, such as transfers, vacations, promotions, pay adjustments, and terminations, ensuring compliance with documentation.
Ensures document control and submission adhere to the Maintenance Standard Specification.
Demonstrates expertise with business systems, for procurement, financial reporting, and HR functionalities. This includes efficient data entry, information retrieval, and report generation to support project operations.
Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and financial reports and work order activity reports.
Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications.
Responsible for purchasing supplies, maintaining office equipment, rental and vendor contracts.
Oversees the procurement process for all patrol yards across project, ensuring efficiency and compliance.
Responsible for keying payroll hours and work activities for project employees in a timely and accurate manner.
Responsible for the administration of the projects accounts payable and petty cash account including reconciliation, verification, and distribution.
Assist in the administration of fleet management system including data entry and invoice review.
Answers the hot phone and manages all inquires including recording and tracking of all inquiries to ensure all requests are responded to within contract requirements.
Responsible for taking and distributing minutes for the Joint Health and Safety Committee (JHSC) quarterly meetings, ensuring accurate documentation of discussions, decisions, and action items.
Responds to urgent inquiries, coordinating timely assistance as needed.
Required to be available for as needed for overtime.
All other duties as assigned.

Knowledge, Skills & Abilities:

Ability to handle confidential information.
Ability to multitask with accuracy, work independently with attention to detail and organization.
Ability to learn Timekeeping/HRIS system, excellent verbal, written and interpersonal communication skills with an ability to communicate to all levels of management,
Very strong customer service orientation,
General clerical and office administration skills,
Ability to work in a highvolume, fastpaced changing environment
Highly developed sense of safety awareness and perceptive ability.
Willing to commit to working injury free and have the ability to recognize hazards inherent in routine and nonroutine tasks and make adjustments to avoid loss, injury or accident.
Ability to communicate with coworkers safety instructions.
Ability to think clearly and focus on your safety in your