Front Office Coordinator - Richmond Hill, Canada - Holy Trinity School

Holy Trinity School

Verified Company

Richmond Hill, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

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HTS, where every learner is seen, heard and encouraged to_
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make an impact in their communities and the world._

Holy Trinity School is a co-educational day school with students from JK to Grade 12. In order to thrive, students will need to be lifelong learners.

Our goal as a leading educational institution is to inspire our students to be driven in their pursuits, make an impact in their communities (professional and personal) and be nimble as they approach a complex and rapidly evolving world.

We invite all learners, students and adults alike, to be engaged in the process of understanding, creating and articulating knowledge, skills and dispositions.

Our vision engages all stakeholders in a learning relationship that is driven by knowing one's strengths, interests and areas for growth.

We recognize and honor the uniqueness and dignity of all learners, foster their agency and choice while inviting our learners' curiosity and courage to try new things and explore new opportunities.

We believe that the purpose of education is to prepare students for life. A rapidly evolving world needs confident, driven, intellectually agile, and empathetic citizens.

Organizational Values:

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Dignity is at the heart of inclusion and respect.
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Learning is a journey, not a destination.
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Character is the essence of our humanity.
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Excellence is the pursuit and realization of one's personal best.
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Innovation is a mindset of possibilities fuelled by curiosity.

About This Role:

HTS has an exciting opportunity for a
Front Office Coordinator (maternity leave contract, April 2023 to November 2024) to join our team.

Hours for this role are 7:00 am - 3:30 pm, Monday - Friday.

The Front Office Coordinator is pivotal in supporting the day to day operations of the school and serves as the first point of contact for students, parents, and visitors.

This role operates at the front office reception desk and provides administrative support to a broad range of departments within the School.

Your warm and enthusiastic personality and attention to detail will provide a positive and welcoming presence while juggling and managing priorities.

Some of the key responsibilities include:

Oversee and prioritize attendance / safe arrival procedure for students including late arrivals;
Provide administrative support to the Senior Leadership Team, Division Heads, faculty, and front office staff including printing, photocopying, preparing correspondence, labels, etc.;
Provides coordination, assistance and administrative support with student events as requested;
Track and assign oncall requests on a daily basis. Assign supply teachers for any gaps and requests that come into the oncall process;
Receive and distribute inbound/outbound mail and courier including dropping off at Canada Post;
Annual preparation of student medical binders.

Who You Are:

You have strengths in our core competencies which are Professionalism, Adaptability & Flexibility, Continuous Improvement and Communication & Collaboration.

In addition, you should possess strengths in Staff competencies, which are:

Service Orientation
Planning and Prioritization
Continuous Learning

What You Need:

Excellent communication skills (written and verbal) with a high attention to detail;
Excellent organizational and problem solving skills;
Commitment to a customerservice mindset, including respect for school, faculty, staff, student and parent confidentiality and the ability to demonstrate discretion on sensitive matters;
Agility and flexibility to meet changing work priorities and needs;
Postsecondary Degree or Diploma in business administration or equivalent;
Experience in an administrative role;
A highly motivated individual who is not afraid of handling ambiguous situations.

What's In It For You?
We offer a competitive compensation and benefits package including participation in the HTS Pension Plan and provide the following:

Learners who are inspiring, dedicated and deeply committed to their learning and our community
A stimulating learning and work environment
Extensive professional learning opportunities
A newly renovated and modern campus nestled in 37 acres of forest in the Oak Ridges Moraine
A professional culture based on the principles of integrity, professionalism and innovation
An environment that is committed to diversity, equity and inclusion

If you are interested in joining us at our Richmond Hill campus we encourage you to apply.

HTS is an equal opportunity employer and will make reasonable accommodations upon request to enable applicants with disabilities to participate in the interview process. Please contact us for more information._

Job Types:
Full-time, Fixed term contract

Contract length: 18 months

Salary:
$45,000.00-$52,000.00 per year

Benefits: