Financial Coordinator - Vancouver, Canada - Alma Mater Society of UBC Vancouver

Alma Mater Society of UBC Vancouver

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus.

The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title:
Financial Coordinator

Reports to:
Associate Vice President, Finance

Employee status:
Hourly Exempt, Appointed

Length of term:
May - April 30 (1 year)

Hours per week: 20

Compensation:
Tier 2 - $17.00 per hour

Position Purpose

The Financial Coordinator works to implement administrative system changes that improve service to student subsidiary organizations (clubs, constituencies, and resource groups) and internal staff.

Responsibilities:

Directly report to the Associate Vice President, Finance
Prepare project plans, monitor scope and schedule to ensure successful project delivery
Manage the AMS's event ticketing and ecommerce platforms
Troubleshoot financial questions brought upon by club and constituency treasurers
Work with software solutions provider to implement expense management solutions
Review and approve credit cards transactions for clubs and constituencies
Work with the Administration Office to follow up on credit card transactions with cardholders
Coordinate with payment solutions provider to develop and execute ecommerce solution for use by subsidiaries
Coordinate with software solutions provider to introduce and train subsidiary treasurers on new financial reporting system
Establish and complete a sustainable mechanism for an internal audit process of the Society's fixed assets, including subsidiary organizations
Coordinate the Clubs, Constituencies, and Resource Groups budget submission process; review the budgets on behalf of Vice President, Finance
Troubleshoot financial issues brought by clubs or constituency treasurers
Assist clubs and constituencies in the preparation of their budgets
Conduct orientation and authorization of all treasurers through the AMS Treasurers Canvas Course
Update the Treasurer's Handbook and the AMS Treasurers Canvas Course
Assist the office of the Vice President, Finance with implementation of new systems
Communicate with the clubs and constituencies with regards to financial matters
Other duties as required

Qualifications and Experience

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Must have previous experience in a financial role within an AMS club, constituencies, or any other subsidiary
Strong interpersonal and communication skills
Proven ability in fastpaced financial offices
Strong organizational skills and detail orientated
Comfort in working in a technical environment
Experienced with large scale project management
Ability to work independently, under pressure and meeting deadlines
Working knowledge of Microsoft Continia Expense Management, Dynamics GP, 365 Business Centrak
Advanced knowledge of AMS fiscal procedures and policies is an asset
Advanced knowledge of Microsoft Office

To Apply:

Please submit a resume and cover letter.

Application deadline: 11:59pm Sunday, April 16.