Attendance and Scheduling Coordinator - London, Canada - Home and Community Care Support Services

Home and Community Care Support Services

Verified Company

London, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

Home and Community Care Support Services South West is seeking an
Attendance and Scheduling Coordinator

Opportunity Summary:

Reporting to the Manager, Human Resources, as a member of the human resources and organizational development teams, the Attendance and Scheduling Coordinator, is responsible for providing solutions for staff scheduling issues maintaining regular communication with staff and managers.

Areas of responsibility include attendance management, scheduling, and data collection.

The Attendance and Scheduling Coordinator participates in and demonstrates an understanding of quality, risk and patient safety principles and practices, following all safe practices and procedures to support a safe patient and working environment.

This is a temporary full time opportunity with an anticipated duration of twelve (12) months.
What will you do?

Attendance Management

Manages daily absence line information by reviewing planned/unplanned absences and advising managers of impacts
Liaises with Managers to develop attendance management plans.
Ensures staffing requirements are met by prioritizing staffing resources and coverage for vacancies.
Assesses time sheet submissions and consults with manager to ensure that appropriate staffing levels are met prior to manager's approval.

Scheduling of Staff

Applies scheduling principles in accordance with the collective agreements.
Reviews coverage needs and coordinates coverage
Maintains updated availability records for casual staff
Schedules casual staff to cover for absences based on availability, skill/competency, geographical location, and continuity of case load
Participates in the coordination of crosstraining of staff for specialized areas

Communication

Responds to questions from staff regarding scheduling matters (e.g., timeoff, completion of forms, policy clarifications, etc.)
Coordinates with internal groups (e.g., Home and Community Care Managers) to facilitate coverage
Presents and clarifies scheduling processes related to the Collective Agreement at Patient Care meetings
Meets regularly with Home and Community Care Managers to discuss and problem solve scheduling issues
Maintain regular communication with casual staff regarding availability

Statistical Data Collection

Collects and provides data on attendance, coverage of key priority departments, staff training, and special projects
Analyzes data and reports on staffing trends

What must you have?

College Diploma in HR and/or equivalent experience
Knowledge of HCCSS South West business strategies, objectives, priorities and programs, and related HR priorities and plans
Knowledge of HCCSS South West administrative practices and procedures
HR Management Certificate an asset
Basic statistical knowledge
Knowledge of the Attendance Management system, as well as other resources/tools used in HR information management system.
Knowledge of the Collective Agreements, the Ministry of Labour Employment Standards, and other relevant policies, contracts and legislation
Knowledge of HR tools and systems available to support HR reporting and employee information

What would give you an advantage?

Ability to speak French or another second language.

Who we are:

Our organization is a recipient of the
2019 Canada's Healthy Workplace Month Great Employers Award, making it a recognized organization in supporting employee health and safety.

How do I apply?

Application deadline is:
Tuesday, May 2nd
, 2023 at 11:59 p.m.

Home and Community Care Support Services has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19.

Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources upon hire.

Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.