Executive Assistant - Calgary - Mashreq Bank

    Mashreq Bank
    Mashreq Bank Calgary

    1 week ago

    Description

    Job Summary:

    The Elite Job is seeking a detail-oriented, tech-savvy, and proactive Executive Assistant to support our senior leadership team remotely. In this pivotal role, you will manage schedules, coordinate meetings, handle confidential information, and streamline communication on behalf of executives. We are looking for a highly organized professional who thrives in a fast-paced, virtual environment and is committed to delivering excellence with discretion and integrity.

    Key Responsibilities:

    • Manage complex calendars, schedule appointments, and coordinate meetings across multiple time zones.

    • Handle all forms of communication on behalf of executives, including emails, phone calls, and virtual meetings.

    • Prepare reports, presentations, and documentation for internal and external use.

    • Arrange domestic and international travel itineraries, including flights, accommodations, and logistics.

    • Track and manage executive expenses and handle reimbursement processes.

    • Organize and maintain digital files, records, and databases.

    • Conduct research and compile data to support executive decision-making.

    • Liaise with internal departments and external stakeholders with professionalism and confidentiality.

    • Anticipate needs and proactively address administrative challenges before they arise.

    Required Skills and Qualifications:

    • Bachelors degree in Business Administration, Communications, or a related field (preferred).

    • Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.

    • Exceptional written and verbal communication skills.

    • Proficient in Microsoft Office Suite, Google Workspace, and virtual meeting tools like Zoom or Microsoft Teams.

    • Strong time-management, multitasking, and organizational abilities.

    • Ability to work independently, manage priorities, and adapt quickly to changing demands.

    • Discretion and sound judgment in handling sensitive or confidential information.

    Experience:

    • Minimum of 2–4 years of experience in a remote executive support or administrative role.

    • Experience supporting C-level executives is a strong advantage.

    Working Hours:

    • Full-Time (Remote)

    • Flexible schedule with availability during core business hours (9 AM – 5 PM EST preferred).

    • Occasional availability for urgent needs outside of standard hours may be required.

    Knowledge, Skills, and Abilities:

    • In-depth understanding of administrative support functions and remote collaboration tools.

    • High emotional intelligence and interpersonal skills.

    • Strong problem-solving and critical-thinking abilities.

    • Ability to maintain professionalism and composure under pressure.

    • A strong sense of initiative and ownership of responsibilities.

    Benefits:

    • Fully remote work setup – work from anywhere

    • Competitive salary package.

    • Flexible working hours.

    • Paid time off and company holidays.

    • Opportunities for professional development and training.

    • Supportive, inclusive, and dynamic company culture.

    Why Join The Elite Job?

    At The Elite Job, we empower remote professionals and value autonomy, innovation, and teamwork. As part of our team, you will be trusted to manage responsibilities while being supported in your career growth. We prioritize work-life balance, celebrate achievements, and foster an environment where every voice is heard and valued.

    How to Apply:

    Interested candidates should submit their updated resume along with a brief cover letter detailing their relevant experience and why they are a great fit for this role.
    Apply via our official careers page or email your application to us with the subject line: Executive Assistant Application

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