Staffing Clerk - New Glasgow, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

New Glasgow, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID:147298**
Company: Nova Scotia Health

Location:
Northern
Zone, Aberdeen Hospital**
Department:IMIT HIS Admitting & Registration ARH**
Type of Employment:Permanent
Hourly FT
(100%
FTE) x 1
position(s)
**Status: CUPE
Admin Professionals

Position
Posting Closing Date:10-Jan-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

Reporting to the Northern Zone Health Information Services Manager, the responsibilities and the purpose of the staffing clerk position is to:

To assist HIS managers in monitoring staffing requirements to ensure adequacy and competency
Input schedules into payroll system
Incumbent will utilize the main payroll system to validate and maintain payroll information on all zone employees in health information services
To confirm accuracy of biweekly payroll statements and communicate adjustments to management.
To maintain employee records for sick time, vacation, holiday, time in lieu credits and usage, as per collective agreements, communicating to employees as required.
To facilitate optimum daily staffing needs by booking relief as necessary to cover shifts requested off by all staff.
Update call out activity log sheet for all offered and denied shifts for regular and casual staff
To calculate and maintain record of authorized overtime and other special hours, i.e. education, etc.
To be knowledgeable of collective agreements as they relate to payroll and staffing.
To attend and participate in educational/inservice classes, on the job training programs, workshops, seminars, departmental meetings and serve on committees, as required.
To develop and maintain effective working relationships within the department as well as with other departments within the organization.
To keep work area in safe and tidy manner so as to avoid occupational hazards
Workload must be maintained electronically as much as possible.
Other job related duties as required

About You:

We would love to hear from you if you have the following:

Grade XII
One (1) year Secretarial or Business program or equivalent previous related clerical/secretarial experience required
Minimum of one (1) year experience in a clerical position
Demonstrated knowledge of pertinent collective agreements as they relate to staff scheduling
Demonstrated knowledge of computerized payroll, daily time input or accounting systems
Demonstrated proficiency in word processing, database & spreadsheet software programs.
Good interpersonal and communication skills a high degree of tact, judgment and confidentiality
Ability to work independently, assess situations and seek resolution if possible, in accordance with NSHA policies and procedures
Ability to work in an area with frequent interruptions
Competencies in other languages an asset, French preferred
Incumbent will be required to pass a written skills test and interview process

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Permanent, Fulltime Position

Compensation and Incentives:

$ $24.31 Hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile.

Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

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