Project Coordinator - Vancouver, Canada - CBRE

CBRE
CBRE
Verified Company
Vancouver, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
Posted- 20-Mar-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Project Management- Location(s)- Vancouver - British Columbia - Canada
Company Background/Culture

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CBRE Group, Inc. is the largest commercial real estate services and investment firm in the world. It is based in Los Angeles, California and operates more than 450 offices worldwide and has clients in more than 100 countries. We are ranked #214 on the Fortune 500 and have been included in the Fortune 500 in every year since 2008.

We receive business from 90 of the top 100 companies on the Fortune 100

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Services provided by the company include facilities management services to occupiers of commercial real estate as well as property management, leasing, capital markets, appraisal, and brokerage services to owners of commercial real estate. The CBRE Global Investors division sponsors real estate investments via investment funds and direct investments that it manages. As of December 31, 2016, the division had $86.6 billion in assets under management.

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OVERVIEW
CBRE is currently seeking an exceptional and dynamic individual to join our growing real estate Project Management team.

As an industry leader in Project Management, we are looking for someone with an entrepreneurial spirt, endless initiative, a passion for real estate, and who drives for continuous improvement.

Project Management needs to be your career, and not just a job for you.


The successful Project Coordinator (PC) will be responsible for supporting the delivery of real estate projects such as office tenant fit-out or tenant improvement (TI) projects and general building renovation projects - all for our client, TELUS Communications, a diverse, highly branded organization with a commitment to diversity and inclusiveness as a cornerstone of their award-winning culture.


Primarily supporting our "Owner's Representative" project managers, you will be responsible for achieving the highest of quality of customer service standards using the processes, technology and tools that are the hallmark of CBRE projects.

CBRE team members exhibit CBRE's RISE Values (Respect, Integrity, Service, and Excellence) in all manners of their daily activity.


RESPONSIBILITIES

  • Oversees and manages project documentation and coordinates documentation revisions and distributions.
  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include status update, budget, schedule and risk.
  • Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client.
  • Coordinates and obtains vendor quotations for processing.
  • Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors.
  • Contract administration including:
- attending tender openings and recording results,
- issuing letters of acceptance and regret,
- updating tender tracking log,
- setting up tender opening dates and inviting tender participants.

  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
  • Supports the team in developing comprehensive project budgets, schedules, scopes and risk logs using CBRE's tools.
  • Acts as a point of contact for escalated matters among the team.
  • Assists in project closeout procedures for all projects including:
  • arranging archiving of hard copy files;
- receipts of necessary close out/turnover documents; compliance with close-out checklist;
- coordination of lien searches;
- receipt of occupancy and closed building permits and warranty manuals;
- receipt of As-built and CAD drawings for submission to CAFM;
- collection of required documents for project audit.

  • Assists Project Manager in maintaining project metrics for SLA & KPI's.
  • Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

OTHER RESPONSIBILITIES

  • Some onsite project support will be required involving traveling to the site and could include:
  • Coordinate activities, resources, equipment and information associated with projects
  • Liaise with clients to identify and define project requirements, scope and objectives
  • Make certain that clients' needs are met as the project evolves
  • Gather information in the field as required and as directed by the Project Manager or the Client
  • Manage, control and coordinate project schedule & implementation to make sure the project to be completed on time
  • Monitor and track project's progress and handle any issues that arise
  • Help prepare project proposals, timeframes, schedule and budget

QUALIFICATIONS

  • Minimum 2 years' Project Coordinator experience in supporting Project Managers in the delivery of real estate projects.
  • Post-Secondary College or University education in Project Management, Architecture, Interior Design, Engineering, Planning, Con
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