Facilities Operations Coordinator - Toronto, Canada - Foresters Financial Services, Inc.

Foresters Financial Services, Inc.

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Career Opportunity

Role Title

Facilities Operations Coordinator

Purpose of role

Reporting to the Facilities Manager, the Coordinator is responsible for a variety of operational facilities tasks including space management and utilization, event coordination, communication with vendors and supporting various facilities projects.

Job Description:

Key Responsibilities

Maintain seating plans by utilizing space management software ensuring accuracy and uptodate plans
Work closely with Facilities Operator and IT teams to complete furniture configurations and setup for special events
Coordinate with the Facilities Operator on the execution of daily tasks and project deliverables
Address facilities issues and requests received from Facilities Services Coordinator
Provide comprehensive daily summaries on facility related issues
Manage conference center usage for Foresters events (i.e. team meetings, town halls)
Manage keys for office spaces and desk furniture
Work with the Facilities Operator to coordinate daily tasks regarding signage installation, name plate updates/install and key management, and repairs.
Communicate with regular service contractors regarding contracted services and supplies
Source out furniture and workstations to complete installations and reconfigurations with both new and existing furniture.
Assist with Project Management and execution
Engage with projectbased vendors regarding the execution of installation and building out as per scope of projects
Work with external vendor to complete projects and daily service requirements
Back up to the Facilities Services Coordinator role

Key Qualifications

Undergraduate degree or college certification in Facilities Management or a related field
Five or more years of experience in a Facilities and/or property management capacity is preferred
Proficiency in MS Office 365 (Word, PowerPoint, Advanced Excel)
Demonstrated strong organizational skills and ability to manage multiple shifting priorities with accuracy, efficiency and in a timely manner.
Excellent problemsolving skills with a focus on attention to detail.
Ability to communicate effectively with employees, vendors and building management team.
Interpersonal skills to work cooperatively with all departments within the organization.
Must be comfortable working with a variety of employees ranging from employee to senior executive level.
Positive attitude and teamplayer
Ability to work in a fastpaced and dynamic environment and be adaptable to changing demands.
General knowledge of workstation components and commercialgrade furniture installation
Capable of working independently and in a team environment
Must be able to comfortably lift and maneuver over 50lbs

LI-Hybrid

Equal Opportunity Employment and Inclusion
- _at Foresters Financial, we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion, Diversity and Equity (IDE) as a core strategic objective for building strong, innovative teams in which all our employees can show up wholly and authentically as themselves._
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- in advance of your appointment._