Accounting Assistant - Toronto, Canada - Heart & Stroke

Heart & Stroke
Heart & Stroke
Verified Company
Toronto, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
At Heart & Stroke our mission is to promote health, save lives and enhance recovery.

We are committed to a culture that exemplifies our core values:

champion health, practice humility, embrace change, drive impact, learn and grow and be heartfelt as we work together to beat heart disease and stroke.

To learn more about our mission, values, commitment to EDI, and the difference Heart & Stroke makes in the lives of people in Canada at every age, please visit our website


The opportunity

(Please note this is a 12-month contract and hybrid working role.)


Reporting to the Senior Manager, Accounting, the Accounting Assistant provides accounting and clerical support to the accounting team to ensure accuracy of financial transactions and general ledger accounts.

Assists accounting department through data entry, account reconciliation, preparation of accounting transactions and entry into Great Plains.

This role also oversees the contract management process, is responsible for employee credit card reconciliations, accounts payable support, and provides the Revenue and Banking Accountant and Accounts Payable Specialist with general accounting support.


How you will make an impact every day

Records and maintains accurate and complete financial records

  • Prepares monthly accounting entries and enters into accounting system
  • Supports banking, revenue, accounts receivable, accounts payable and inventory functions with maintaining accurate and complete financial records
  • Supports month end and year end AP & AR close
  • Preparation of ad hoc financial reports

Prepares account reconciliations

  • Prepares general ledger account reconciliations as required
  • Reconciles employee credit card clearing account and prepares related accounting entries

Accounts Payable Support

  • Provides vendor payment and remittance support to Accounts Payable Specialist
  • Responsible for Electronic Fund Transfer (EFT) file generation, supports EFT set up and vendor set up
  • Responsible for Purchase Order (PO) invoice entry
  • Processes research grant payments
  • Monitors AP inbox and responds to AP invoice payment status inquiries
  • Prepares tax selfassessment reconciliation and AP invoice tax breakdowns
  • Provides support to third party AP vendor, responding to inquiries and issue resolution as needed
  • Processes credit card expense claims and reconciliation

Accounting & Audit Support

  • Monitors general finance mailbox and accounts receivable inbox and provides backup to the AP inbox, and responds to inquiries
  • Provides accounting support to Revenue and Banking Accountant, including AR billing requests, invoices, revenue entries, wire payment requests, NSF cheques and chargebacks
  • Supports interim and year end audit, including preparation of audit working papers and year end reconciliation for annual audit, responds to queries from auditors and processes documentation
  • General clerical support as required
  • Supports accounting related projects as required such as updating finance material on Rita etc.
  • Strives to continuously improve accounting processes and generate efficiencies
  • Acts as back up for bank deposits
  • Responsible for petty cash reconciliation for all H&S offices
  • Trains, delegates and supervises coop students on various accounting tasks

Contract Management

  • Responsible for administering the contract management process, ensuring all contracts are logged and filed, contract summary forms are completed and include the appropriate approvals
  • Ensure the contract policies and processes are followed
  • Training coop students on contract management process and other areas where they support the team
  • Supervises, delegates work and trains volunteers

Who we need

Experience

  • 24 years related experience
  • Experience supervising volunteers or coop students would be an asset

Education

  • Postsecondary Diploma or degree in accounting/finance or applicable on the job experience

Skills

  • Good understanding of GAAP
  • Knowledge of financial accounting systems (i.e. Great Plains) an asset
  • Intellectual curiosity, with a demonstrated interest in finance and accounting
  • Excellent written and verbal communication skills
  • Critical thinking, problem solving and good judgement
  • Strong collaboration and teamwork ability
  • Selfstarter with the ability to plan, organize and meet strict deadlines
  • Strong attention to detail and accuracy

What we offer


In addition to a competitive salary, Heart & Stroke believes that time off is integral to the personal health and wellness of our employees.

We offer paid wellness days and personal days. In addition, we provide health, medical, dental and vision benefits.

Furthermore, our staff enjoy flexible hybrid working arrangements and support with reimbursement for mobile phones and home office set up.

To learn more about our mission, our values and the difference Heart & Stroke makes in the lives of people in Canada at every age, please vis
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