Administrative Assistant - Toronto, Canada - Metro Inc.

Metro Inc.

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Administrative Assistant

Requisition ID: 37112

Career Group (ADSP):Administrative

Division:
Finance

Department:
Finance and Accounting

Work Location:
METRO ON DUNDAS STREET W (#A-DUND)

Province:
Canada : Ontario

Position Type:
Permanent

Joining our team has its advantages

Flexible schedule to promote work/life balance
Telecommuting in hybrid mode
Group insurance from the first day
Very competitive pension plan
Generous holiday policy
Personal days
Employee Assistance Program
Free parking
Opportunity for professional development

SUMMARY:

The Administrative Assistant is responsible providing general administrative support for the Controllers, including communications, payroll, document management, and fleet management.

SPECIFIC RESPONSIBILITIES:

Issue communications to the Finance & Accounting department on behalf of the VP or Controllers
Coordinate the documentation of agreement to/performance of key controls
Order office supplies for the accounting/finance department
Maintain/update the recovery/pandemic plans for accounting/finance
Document storage duties, including:

a. sending pharmacy packages to stores when required, entering the returned data sheets to the logs, and ordering the pickups when ready

b. weekly retrieval of invoices from offsite storage

c. managing pallets of documents in preparation for sending to offsite storage.

Code and submit ecommerce delivery and related invoices (including tracking and billing fines)
Payroll timesheet entry for accounting/finance
Manage department vacation calendar
Maintain database of all fleet drivers
Maintain a document of driver policies
Code and submit ongoing invoices for leasing, maintenance, 407, etc.
Assist fleet drivers with all aspects of obtaining a vehicle and understanding the company's policies; answer ongoing questions from drivers; provide support in using online kilometre logging
Provide other administrative support as requested by the VP, Controller or department, such as company communications (e.g. store opening/closing), payroll, scanning, filing, etc.

QUALIFICATIONS:

College study (2 years) in business or administration

years work related experience

General knowledge of financial spread sheets
Strong administrative management skills
Advanced knowledge of Word, Excel and PowerPoint
Excellent verbal and written communication skills.

LI-Hybrid

_ The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives._
**_ We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you._