- Accurately calculate and process bi-weekly payroll in a timely fashion for hourly and salaried staff. Maintain accurate payroll records in compliance with governing standards.
- Calculate and process monthly payments/remittances/statutory deductions/premiums. Processes all related entries in general ledger (Sage 300).
- Ensure year end processes including WSIB, T4's, and Employer Health Tax (EHT) annual returns are accurately completed, submitted and distributed within timelines.
- Accurately complete, submit and distribute Records of Employment (ROE) and processes Employee Status Change forms in accordance with Employment Standards Act. Acts as first point of contact for ROE inquiries.
- Calculate, adjust and update employee vacation and PEL entitlements, including adjustments to prorated entitlements for all employees, and advise management of employee vacation entitlements. Verify required approvals have been actioned for bi-weekly payroll and that all vacation balances are accurate.
- Prepare, verify accuracy and track payroll-related accruals, reviews payroll summary sheets, and communicate payroll related updates; responds to employee inquiries in a timely manner.
- Act as an in-house payroll system expert providing training to supervisors/managers on payroll processing system according to their job requirements, aligned with Sensity internal payroll and finance processes. Maintains and updates finance/payroll templates, training materials and manuals.
- Provide payroll reports to managers/supervisors to support decision making. Resolves payroll discrepancies by collecting and analyzing information ensuring that payroll corrections are provided within the time limit prescribed in the collective agreement.
- In consultation with CFO, CHRO, CSO, identify continuous improvement opportunities to maximize the payroll system. Work closely with payroll system vendor to address, implement changes and enhancements and to address system issues and implement prescribed fixes.
- Review submitted employee expenses to ensure accuracy, are within monthly budgets, and process in Sage 300. Manages and maintains petty cash system ensuring expenses are coded correctly and petty cash balances are replenished every month end. Manages and maintains WEX gas card system to ensure that expenses are coded correctly and that WEX cards are used according to policy.
- Process EFT and online bill payments through the accounting system and finalize payments for CFO to review and upload to bank.
- Create and maintain annual budgets in Sage 300. Analyze and reconcile accounts receivable and payable subledgers to the respective balance sheet GL accounts. Process accounts receivables and generate monthly reports, complete analysis of and perform follow-up on overdue or outstanding invoices or receivables.
- Processes Break Open Ticket (BOT) program revenue entries in general ledger.
- Responsible for the procurement process, ensuring employee compliance with procurement policies practices (i.e., authorization and documentation processes).
- Performs other duties, as required.
- University Degree in finance, accounting, business (or equivalent).
- At least three (3) years of finance experience performing full cycle accounting functions.
- Post-secondary education in payroll administration, finance and/or benefits administration (or equivalent).
- Payroll Compliance Practitioner (PCP) designation is an asset.
- One (1) to three (3) years of payroll processing experience, including experience processing ROEs.
- Basic knowledge of Accounting Standards for Not-for-profit Organizations (ASNPO), formerly General Accepted Accounting Principles (GAAP).
- Working knowledge of payroll / Canada Revenue Agency (CRA) legislation, payroll calculations and Ontario employment standards are required.
- Excellent communication skills (oral and written) to interact tactfully, professionally and effectively with a wide range of internal and external stakeholders, including employees, consumers and community partners is required.
- Ability to work independently and as a member of a team.
- Solid time management, attention to detail and organizational skills. Adaptable and flexible with an ability to respond to changing work priorities, pressure and demands.
- Proficiency with MS Office and experience with accounting systems (e.g., Sage 300).
- Sensity offers a competitive wage
- Comprehensive benefit plan including a Health Spending Account
- Paid sick days
- 3 Weeks Vacation
- Employee Assistance Program (EAP)
- An RRSP program where we match your contributions up to 3% of your earnings.
- Up to 50% reimbursement for the successful completion of relevant classes at other learning institutions after one year of service
- Opportunities to participate in conferences and workshops in the community and abroad
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Senior Finance Specialist - Brantford, Canada - Sensity Deafblind and Sensory Support Network of Canada
Description
People who are deafblind or affected by sensory loss connect, communicate and experience the world differently. At Sensity, we create meaningful experiences by delivering individualized programming, support services, training, education and awareness.
Sensity seeks a Senior Finance Specialist for an immediate opening for a full time role. Reporting to our Chief Financial Officer, join our committed team in providing a broad range of services to a dynamic group of leaders and staff.
This position, based in Paris, ON, and ensures the accurate processing of all employee payroll and maintenance of accounts payable and receivables, including the performance of related general ledger tasks. The Senior Finance Specialist is seen as the resident expert on the payroll processing software for processing and reporting purposes. This position also supports the Chief Financial Officer with the preparation and compilation of reports.
Essential Position Functions:
Qualifications:
Important to Know:
If you are interested in the Senior Finance Specialist role with us apply with your resume and cover letter.
Please quote job SFS3565 in your cover letter when applying.
We thank all applicants, however, only those being considered for an interview will be contacted. Sensity is an equal opportunity employer and we value the importance of diversity and dignity in the workplace. We are committed to developing inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted by Sensity regarding a job opportunity, please advise prior to the interview if you require accommodation and we will work with you to make appropriate arrangements.
