Administrative Assistant - Toronto, Canada - Connexall

Connexall

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

GlobeStar Systems is a leader in integrated clinical communication. Our cornerstone product, Connexall, is an award-winning Enterprise grade IoT platform, purpose built for the healthcare industry. Connexall is a sophisticated and customizable end-to-end integration and communication platform that helps its customers improve clinical workflow, reduce alarm fatigue, and drive better patient and staff outcomes.

Administrative Assistant

Primary Responsibilities

Assist with arranging and coordinating of company wide events, seminars, conferences, social activities, etc.
Record and prepare minutes of meetings, seminars, and conferences.
Schedule and confirm appointments/meetings.
Order office stationery supplies and maintain inventory.
Source promotional products for company events, onboarding, etc. including conducting research, obtaining quotes, maintaining inventory.
Coordinate and manage travel arrangements, prepare detailed itineraries and make reservations as required.
Open and distribute regular and electronic incoming mails and other material and coordinate the flow of information
Answer incoming calls.
Greet, direct and assist visitors, customers, and employees with general inquiries.
Make coffee, organize catering, and set out food for all types of company events as required.
Manage and monitor Conference Room reservations and ensure all rooms are set up and cleaned up throughout the day.
Type and proofread correspondence, forms, and other documents.
Demonstrate a high degree of professionalism, initiative and independence in providing administrative support to the Senior Leadership team.
Work with competing priorities and meet tight deadlines through prioritization and good time management.
Collect and track data, research information, balance and process expense reports.
Consistently exercise discretion in handling correspondence, information, and all matters of confidentiality
Be an effective team player and adaptable in adjusting to changing work priorities.
Participate fully as a member of the team and contribute to a positive work environment.
Keep others in the immediate team informed and uptodate about the status/progress of projects, and all relevant or useful information related to daytoday activities
Other administrative responsibilities as requested.

Qualifications

Completion of college program preferred.
High School Diploma will be considered with (2) years related office administration experience.
Hands on knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)
Good organizational and time management skills
Show initiative and work well with a wide range of people throughout the organization.
Ability to maintain confidentiality.
Strong communication skills, both verbal and written.
Selfmotivated with the desire to continuously learn and expand knowledge.
Team player with a positive attitude; capable of working independently in a fast paced environment.

Benefits:

Competitive annual salary.
A rich benefits package, including medical, dental, life, longterm disability insurance.
RRSP matching program.
Paid sick days.
Hybrid work model.

Benefits: