Intergovernmental Affairs Clerk - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:48951**The Intergovernmental Affairs section of the Office of the City Manager is seeking a motivated and experienced administrative clerk to provide executive level support to the team.

As a Clerk, your main goal will be to assist the Intergovernmental Affairs team in daily operations of the office as well as be the first point of contact to other departments, City Manager's, Councillors' and Mayor's Offices requiring intergovernmental advice.

You will also be a main support to the team on any administrative tasks required.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

Draft, format, support preparation of various documents including but not limited to council reports, briefing notes, memos and correspondence
Ensure adherence to corporate records management standards in terms of electronic filing systems, and FOIPP practices
Support the team with process documentation, file management and organization, file conversions, agenda preparation and minute taking
Work with administrative staff internally and at every level of government to respond to inquiries, schedule meetings and support event planning
Manage Council motions and corporate correspondence assigned to Intergovernmental Affairs and ensure these are tracked, actioned and addressed in POSSE
Assist with the budget process and monthly budget reporting, as well as data entry, reviewing and processing corporate credit card transactions, invoices and billings
Other related duties as assigned

Qualifications:

Successful completion of Grade 12 or a related administrative or business certificate from an approved business school/college
A minimum of 2 years experience in providing clerical support to a team of professionals, specifically including formatting documents, maintaining records, taking meeting minutes, and general office practices; demonstrated experience of senior level/executive support is an asset
Experience working with confidential material in a discreet and professional way
Experience managing executive calendars and travel arrangements
High attention to detail and proven ability to manage multiple ongoing activities
Exceptional organizational and time management skills required, including ability to prioritize and schedule work
Strong communication, customer service, and decision making skills
Proven ability to build and maintain strong relationships with corporate departments, business partners and customers; commitment to the team, office, and willingness to go the extra mile; ability to work independently and within the team
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
Applicants may be tested

_ 1 permanent full-time position_

Hours of Work: 33.75 hours per week, Monday - Friday
The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly)

Talent Acquisition Consultant:
PL/MZ

Classification Title:
Word/Data Processing Clerk II

Posting Date:
Feb 16, 2024

Closing Date:
Mar 1, :59:00 PM (MST)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Fleet and Facility Services

Work Location(s): 11th Floor Edmonton Tower, Avenue Edmonton T5J 0J4