Administrative Assistant - Dartmouth, Canada - Archdiocese of Halifax-Yarmouth

Archdiocese of Halifax-Yarmouth

Verified Company

Dartmouth, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant

Divine Mercy Parish

Dartmouth, NS

Reporting to the Pastor or his delegate, the Administrative Assistant, is the first point of contact for parishioners and other visitors to Divine Mercy Parish.

Working with the Pastor and other leaders in the Parish, the incumbent will provide superior customer service to parishioners and all visitors.

The main duties and responsibilities include:

Using a high degree of accuracy and attention to detail, maintaining the parish records and filings including the:
Recording of Baptisms, Marriages, Deaths, First Communion, First Reconciliation and Confirmation in the written records and electronically in Parish Friendly
Responding to requests for Baptismal and Marriage documents
Completing and providing certificates for the sacraments prior to the events at the request of the Pastor and/or Deacon
Acting as the first point of contact for weddings and baptisms
Maintaining parishioner information in Parish Friendly
Assisting the Faith Formation Coordinator in ensuring the faith formation registrations/information is entered in Parish Friendly
Providing reports as needed for the Priests, Deacons, Parish Councils and organizations
Assigning church envelopes, both regular and PAR, annually and as new parishioners join the Parish
Ensuring adequate inventories of supplies for all three churches including but not limited to:
Candles
Hosts
Missals
Office supplies
Issuing Mass cards, recording and scheduling the Mass Intentions for the week
Maintaining a log and monitoring who has keys to the churches and offices/rooms in the churches
Receiving bulletin submissions and create a weekly bulletin to be sent electronically and in paper format
Updating the Divine Mercy Parish website ensuring currency of information
Communicating changes to Mass times and/or personnel to the website manager at the Diocesan Centre
Managing the Responsible Ministry Protocol program ensuring the staff and volunteers meet the requirements of the program

Qualifications

The incumbent will:

Be a practicing Catholic able to participate in the sacramental life of the Church
Be a graduate of an Office Administration program and a minimum of five (5) years experience in an administrative support role or the equivalent of training and experience
Be able to demonstrate excellent skills in technology such as MS Office, Google Docs, Adobe, WordPress
Have solid written and oral communications skills
Have strong organizational skills with the ability to prioritize their workload
Have strong interpersonal skills with the ability to engage parishioners and visitors to the Parish
Be flexible and adaptable to change to meet the needs of the Parish
Understand the need for confidentiality
The ability, with experience in QuickBooks, to fill in for the Bookkeeper in their absence would be considered an asset

We offer a competitive salary and benefits package.