Accounts Payable Clerk - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> VP Finance and Operations -> Financial Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 10 September 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $4, $4, Additional Posting Information:

N/A
Salary posted will be pro-rated based on FTE
Classification
PB9
Hours of Work
Monday to Friday, 8:30 am to 4:30 pm
Start Date
9/18/2023
End Date
9/17/2024
Employee Group:

CUPE 95

Term # of Hires Needed 1
Category
Accounting/Accounts Payable
About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, worldclass research and commitment to civic engagement.

_ This position may be eligible for a Hybrid Work Arrangement and a Modified Work Schedule_

Job SummaryAs a part of Payment & Banking Services, the Accounts Payable unit is responsible for financial, administrative, and operational functions associated with outgoing payments. This unit provides oversight and direction to departments on applicable policies and processes related to payment of University purchases and reimbursements. Daily duties and main areas of responsibility will be shared amongst the other clerks in the unit, but all team members are expected to be able to complete any of the duties associated with the position.

Working as a part of the team, the Accounts Payable Clerk is responsible for performing any combination of reviewing, verifying, auditing, reconciling, and posting of a large volume of invoices, requisitions, and expenses in accordance with legislation, taxation, policy, and accepted practice on behalf of UVic, its agencies and external granting sources.

The efficient processing of the large volume of claims and invoices received is critical as payments are time-sensitive and for the maintenance of high levels of client service.

The unit is responsible for ensuring accurate financial data entered and maintained within the accounting system. Invoice and reimbursement requests are analyzed for reallocation to operating, specific purpose and research accounts. The unit uses a variety of tools as technology changes including electronic expense management, ticketing and data analytics.

Job Requirements
Experience:

Must have a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience.

Related work experience should include experience in accounts payable.

Knowledge/Skills/Abilities:

Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment.
Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements
Excellent verbal and written communication skills in English
Excellent interpersonal skills including the exercise of sound judgment, tact and diplomacy
Organized, detailoriented and able to employ excellent time management skills to meet deadlines in a highvolume office
Ability to multitask with continual interruptions
Selfmotivated and able to work effectively as a part of a team in a dynamic work setting
High level of accuracy in performing calculations, data entry, auditing and reviewing of details
Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement, and employing critical thinking and/or analysis
Experience with ERP systems, electronic reporting tools, electronic expense management systems and data analytic software (preferably Banner, FAST, Chrome River and ACL)

Specialized Knowledge/Education:

Preferences/Assets:

Knowledge of the University FAST accounting system
Knowledge of the University BANNER system
Previous experience with Income reporting and withholding requirements under T4A, T4A-NR, NR4 and T5 legislation

Territory acknowledgement

We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement
**Accessibility Statement