Lead Finance and Research Administrative Coordinator - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Lead Finance and Research Administrative Coordinator

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

A Brief Overview
The incumbent leads and manages financial and research administration for the Department of Pathology and Molecular Medicine.

The incumbent coordinates and administers finances related to the department's operating, SEAMO, MOH, trust/endowment and outreach income, budgets and accounts and ensures the accuracy and validity of account activity.

The incumbent will manage faculty compensation, ensure accurate payroll accounts and combo code assignment, prepare monthly Corporation & T4A payments, make clinical stipend payments (as directed), process monthly LMFFA payments (including preparation of invoices and recovery from Kingston Health Sciences Centre (KHSC) per year-end processes).

The Lead Finance and Research Administrative Coordinator will prepare and analyze budgets, financial forecasts and other financial models to support senior leadership in operational and strategic planning.

With support from the Departmental Financial & Research Administrative assistant to whom they provide oversight, the Lead Finance and Research Administrative Coordinator provides research administration, personnel, and accounting support, including casual contracts and payroll, employee hires, renewals, leaves, terminations, job evaluation, vacation tracking etc.

The incumbent ensures the smooth operation of the finances, research finances and research administration in a busy and complex academic department.

The incumbent organizes, participates and prepares agendas/minutes for financial, research and outreach meetings.

The incumbent reviews financial policies, internal controls and systems and recommends changes to increase efficiency and effectiveness, while ensuring compliance with appropriate Financial and HR regulations and guidelines.

The incumbent will liaise and collaborate with key stakeholders at Queen's University, Southeastern Ontario Academic Medical Organization (SEAMO), MOH (LMFFA) and the Kingston Health Sciences Centre (KHSC).

The incumbent demonstrates strong judgement, responsibility, and autonomy, while maintaining an exceptional level of accuracy and confidentiality. The Lead Finance and Research Administrative Coordinator reports to the Department Head and the Administrative Manager.

This position prepares and analyzes budget proposals, provides financial analysis and review of department trust and research accounts, and prepares a variety of financial reports for the department.

This position performs general accounting duties such as accounts payable, accounts receivable, reconciliations, reports generation. This position prepares monthly reports and payments to support research accounting funds.

Job Description:

What you will do

Prepares and analyzes budget proposals.
Provides financial analysis to support the monitoring of departments, trust, and research accounts to aid budget objectives.
Oversees financial policies, internal controls and systems, and monitors account activity
Serves as point resource for financial and audit queries.
Prepares a variety of financial reports, such as quarterly variance reports and financial forecasts.
Oversees, processes, and monitors shared research and external outreach funds.
Collaborates with Kingston Health Sciences finance, outreach hospitals, and the University to ensure accurate invoicing and processing of electronic fund transfers and bill payments.
Provides analytical financial data to assist with the preparation of biannual disbursement of revenues to shareholders of practice plan.
Suggests staff training and development to improve and sustain successful performance.
Prepares monthly Corporation, T4A, and clinical stipend payments.
Serves as a point resource for payroll problems and communicate with researchers to resolve financial issues.
Oversees the shared facilities account related to research.
Other duties as required in support of the department and/or unit.

Required Education

Threeyear Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

More than 2 years and up to and including 3 years of experience.

Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions, balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.).

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirem