Associate Vice President, Finance - Vancouver, Canada - Alma Mater Society of UBC Vancouver

Alma Mater Society of UBC Vancouver

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

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Description

The Alma Mater Society (AMS) is the University of British Columbia's (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus.

The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title:
Associate Vice President, Finance

Reports to:
Vice President, Finance

Supervises:
Funds and Grants & Clubs and Constituencies Financial Administrators

Employee status:
Hourly Exempt, Appointed

Length of term:
Until April 30

Hours per week:
Starting at 10 hours per week, increasing to 20 as directed by the VP Finance

Compensation:
Tier 4 - $18.00/hr

Position Purpose

The office of the AMS Vice President, Finance is responsible for all financial matters of the organization, the AMS Sustainability Office, the AMS/GSS Health and Dental Plan, as well as all financial matters of our clubs and constituencies.

The position of the Associate Vice President (AVP), Finance demands a multitalented individual with diverse experiences who will act as project enabler and advisor to the Vice President (VP), Finance.

This position will be involved with several important projects and initiatives in the portfolio

The AVP, Finance will assist the VP, Finance in overseeing projects within the portfolio, tracking spending, and/or preparing communication materials from the portfolio.

The AVP, Finance may also attend meetings on behalf of the VP, Finance, and liaise with AMS committees. This position will also be overseeing the financial matters of AMS clubs, constituencies, and other groups.

Responsibilities:

Assist and advise the VP, Finance in carrying out their political and administrative duties, and other directives of AMS Council
Assist the VP, Finance with the budgeting process and other projects as necessary
Minutes taker at the Finance Committee meetings
Work with the Finance Committee, as well as the AVP Sustainability to achieve the goals and objectives of the portfolio
Sit on AMS committees and working groups as directed by the VP, Finance
Attend meetings as a proxy for the VP, Finance as determined necessary
Help organize and direct special events and/or longterm projects within the portfolio or at the discretion of the VP, Finance
Review the budgets of all clubs, constituencies, and other groups
Assist clubs and constituencies in the preparation of their budgets
Monitor the accounts of clubs and constituencies to ensure they do not incur unauthorized debts and ensure that clubs are fiscally responsible for their members
Approve allocation of AMS Student directed funds
Coordinate AMS Insurance Waivers
Conduct treasurer orientations
Collaborate with members of the AMS VP Administration through Clubs and Societies Committee
Works with the AMS mission statement and values to operate a successful department
Supervise both Clubs and Constituencies Financial Administrators and Financial Systems Administrator
Helps with credit card transactions support for clubs and constituencies in collaboration with AMS Financial Systems Coordinator
Other duties as required

Qualifications and Experience

Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
Strong writing skills
Strong organizational skills
Professional conduct
Strong interpersonal and communication skills
Interest in the Financial goals of the AMS and its business units
Event organization and preparation
Knowledge of issues at UBC is useful but not required
Above average in both writing and computer skills

To Apply
Please submit a resume and cover letter.

Application deadline:
Applications will be accepted until Sunday, Feb 19th 2023 at 11:59pm