Administrative Assistant - Toronto, Canada - Sun Life

Sun Life

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

You are as unique as your background, experience and point of view. Here, you'll be encouraged, empowered and challenged to be your best self.

You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you.

Your leaders will inspire and help you reach your potential and soar to new heights.

Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do.

Discover how you can make a difference in the lives of individuals, families and communities around the world.

About the role:

As our Administrative Assistant and a valued team member, you will support three AVP's in Canadian Compliance and their respective teams.

You will be called on to offer administrative support to leaders in what can be a fast paced, multitasking environment, that often presents competing demands on your time.

What will you do?

Support leaders in the execution of their work by managing multiple calendars, arranging and coordinating meetings, and managing last minute changes to schedules
Organize and make appropriate arrangements for business travel and accommodations, and assistance with travel expense reimbursement through Concur
Manage and respond to routine correspondence
Purchase coordinator for the team; setting up purchase orders and processing invoices
Organize in person events and larger conference calls including: booking rooms, coordinating locations, catering, setting up technology services
Prepare presentations, communications, and reports as required
Manage shared drives, SharePoint sites, and maintain access to Manhattan
Manage team locations, book offices & meeting rooms (on site and off site) and arrange visitor notices
Liaise with internal partners such as Event Services, Linguistics, Communications and Legal to coordinate planning activities and carry out activities
Support the team by continuously developing knowledge in own area and identify areas to processes to increase efficiency
Provide back up support for other EA's as needed
Other duties as required

What do you need to succeed?

High school diploma
Degree or college diploma preferred

years of experience in an Administrative Assistant or equivalent type of position

Superior proficiency with Power Point

Preferred Skills:

French Bilingualism would be an asset
Experience in an office environment as an administrative assistant.
Ability to navigate the organization and network with other Admins to effectively to support leadership
Ability to multitask, prioritize and work in a fastpaced environment
Efficiently manage expectations/concerns using strong relationship management and communication skills, both verbal and written
High regard for confidentiality
Ability to work independently, take initiative and prioritize work with a sense of urgency as required
Provide accurate, organized, and efficient administrative support
Demonstrated user proficiency and technical understanding with technology hardware (printers, notebooks, laptops, desktops etc.)

What's in it for you?

Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives
A friendly, collaborative, and inclusive culture
The opportunity to move along a variety of career paths with amazing networking potential
An environment of continuous learning and improvement
Access to our Global Learning Centre, available 24/7 for your learning needs
Wellness programs that support the three pillars of your health mental, physical and financial

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work.

Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and individual needs.

We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

Salary Range:

49,200/ ,200/81 200

Job Category:

Administrative Services

Posting End Date:

20/02/2023