Clerk Iii - Vancouver, Canada - Vancouver Police Department

Vancouver Police Department

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Vancouver Police Department:

Clerk III:

COMPETITION:
#

STATUS:

Regular full-time

SECTION:

Archives Team, Records Management Unit

LOCATION:

2010 Glen Drive, Vancouver

HOURS OF WORK:

Four-day compressed workweek, 7:00 a.m. to 4:00 p.m.

SALARY:

Pay Grade 17 - $29.13 to $34.23 per hour

COMPETITION END DATE:

Friday, September 1, 2023

Responsible for the organization and maintenance of all Vancouver Police Department (VPD) archived operational and administrative records.

ESSENTIAL DUTIES

Organizes and maintains all VPD archived operational and administrative records
Maintains a computerized records management database using Wisetrack, Excel, and a barcoding system
Provides assistance to other VPD units and sections with the preparation of their hardcopy files for storage
Assists with the classification of administrative files using the VanRIMS classification system
Oversees destruction of administrative documents as per retention schedule
Researches historic information for internal requests
Locates and prints historic microfilm reports on request
Files, scans, and photocopies documents as required
Coordinates the shipping and receiving of documents between police buildings
Liaises with the duty driver for pickup and dropoff of archival boxes
Participates in the annual mandatory high stress debrief program
Performs other related duties and responsibilities as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Working knowledge of PRIME/Versadex
Thorough knowledge of Outlook, Word, and Excel
Knowledge of automated records management, record retention, and disposal practices
Knowledge of the VPD organizational structure
Ability to multitask
Good organizational skills
Ability to communicate effectively, both verbally and written, with VPD personnel at all levels and with outside police agencies
Ability to maintain effective working relationships in a team environment
Ability to work independently or in a team
Ability to provide excellent customer service
Ability to work accurately with constant interruptions
Ability to utilize independent decision making skills

Preferred:

Proficiency in researching records on Wisetrack and microfilm
Knowledge of the VanRIMS classification system
Previous experience working with archival and records management systems

EXPERIENCE

Required:

Minimum two years of recent and related experience with an automated records management system or an equivalent combination of education, training, and experience

Preferred:

Minimum of two years working in a police environment

EDUCATION

Required:

Grade 12

Preferred:

Completion of a records management certificate and/or a related file management course.

OTHER REQUIREMENTS

Ability to lift and move heavy file boxes in a large warehouse
Valid Class 5 BC Driver's licence
All employees must maintain their enhanced security clearance while employed with the Vancouver Police Department, which will be renewed every five years or as required

SELECTION PROCESS
Short-listed applicants must pass standard clerical testing prior to moving on to the interview stage

The testing consists of:

Typing 45 wpm minimum
Excel (Basic)
Word (Basic)
Data Entry kph

_

NOTE:
This position falls under the jurisdiction of Teamsters Local 31._

_THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER_

Education :
Other trades certificate or diploma
Experience : 2 years to less than 3 years