Program Coordinator - Hamilton, Canada - McMaster University

McMaster University

Verified Company

Hamilton, Canada

2 weeks ago

Posted by:

Sophia Lee

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Description

Schedule
35 hours per week, 8:30am to 4:30pm, may include evenings and weekends as needed

Education Level
2 year Community College diploma in Office Administration or related field.

Career Level
Requires 4 years of relevant experience.

Unit/Project Description:

The Forge is the business incubator for McMaster University and Hamilton Region, supporting early-stage, technology-based, scalable startups. Since its launch in 2015, over 275 companies have gone through The Forge, raising over $45M in funding.

The Forge works hands-on with early-stage entrepreneurs to help them build successful startups offering two main programs: The Business Incubator and Startup Survivor.

The Forge Startup Survivor Competition is our showcase event, which is a pitch competition held in the Fall, where students compete for cash prizes to be used towards furthering their business ideas.

Job Summary:

Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management.

Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

Purpose and Key Functions:

Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
Participate in the development, evaluation, and review of academic and scholarly programs and resources.
Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
Communicate and work collaboratively with various internal and external organizations and departments.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Develop the program budget for review and approval.
Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
Ensure that financial accounts and reports are completed and managed competently and efficiently.
Exercise appropriate controls, monitor, and reconcile accounts.
Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
Write a variety of documents including, but not limited to, reports, correspondence and minutes.
Use a dictaphone to transcribe correspondence and other documents.
Provide faculty and staff information regarding program policies and information about program requirements.
Provide work procedure advice and guidance to staff.
Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
Plan and coordinate a variety of departmental activities and events.
Gather and compile information required for a variety of documents and reports.
Update and maintain records and databases.
Act as a liaison between the department and various stakeholders with regards to facility operations.
Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
Ensure adherence to health and safety requirements and maintain the training database for staff
Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
Provide efficient facility management the administrative support structure at the designated hospital site.
Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.

Supervision:

Provide lead hand supervision and is responsible for the quality and quantity of work of others.
Provide orientation and show procedures to others.

Requirements:

2 year Community College diploma in Office Administration or related field.
Requires 4 years of relevant experience.

Assets:

Demonstrated excellence of organizational and planning skills
Superior communciation skills oral and written, with a variety of stakeholders including students, staff, faculty, as well as external enagement with mentors, company founders, service providers
Strong interpersonal skills able to work well in a team environment
Experience with Mosaic and Oracle
Experience with a CRM tool
Ability to manage multiple priorities at once

Additional Information:

This position is for maternity leave coverage

How To Apply

Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississau