Administrative Assistant - Surrey, Canada - School District #36 (Surrey)

School District #36 (Surrey)

Verified Company

Surrey, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE ASSISTANT
Secretary-Treasurer's Department

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q? íc?? y? - Katzie, the q'wa:n??'?n? - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools values an inclusive school district, where equity is deeply embedded and diversity welcomed.

We are committed to creating and cultivating diverse, inclusive and barrier-free environments for all applicants, employees, students, and their families.

We work to continuously grow and improve our practices, celebrate our differences, and empower people to promote positive change in our communities.

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognize the importance of diversity of identity and thought.

We are an equal opportunity employer and welcome applicants from all backgrounds.

Surrey Schools, recipient of the BC Top Employers and Canada's Greenest Employer awards, is the largest school district in BC and the second largest employer in Surrey.

Spread across one of the fastest-growing cities in British Columbia, Surrey Schools provides quality education to over 77,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students.

The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Reporting to the Manager, Policy and

Governance, the successful applicant will be part of a team that provides

confidential administrative support services

to the Secretary-Treasurer's Department and the Board of Education.

The successful applicant will work

closely with the Executive Assistant on the preparation of all board related

materials and management of meetings.

Duties include preparation of board/committee packages, reports, correspondence,

and presentations. Attendance at board

meetings is required as well as attendance at staff meetings to take minutes,

transcribe and distribute meeting documentation to stakeholders. Additional tasks include coordinating

multiple calendars, maintaining records, making travel arrangements, completing

expense claims and performance of general administrative and clerical

duties.

Applicants will possess:
A diploma in Office Administration or

equivalent.

A minimum of five years'

administrative work experience at a senior leadership level.

Proficiency in Windows, MS Office

Suite, and Adobe Acrobat.

Experience working with elected

officials and/or public or private boards would be an asset.

This position provides direct support

to executives and the Board of Education in the absence of the Executive

Assistant. A high level of expertise in

all areas of office practice and procedures and the ability to work

independently and prioritize time sensitive projects while maintaining

discretion and diplomacy is essential.

This full-time position is based at

the district education centre and not at a school. Public Board meetings take place once a month

in the evenings, and committee meetings may be scheduled after 4pm. Please note that after hours work will be

required for attendance at board/committee meetings.

include cover letter, resume, supporting documentation and references. The posting will remain open until filled.

Note:
Successful applicants will be required to consent to a Criminal Records Search

prior to employment. Only those applicants selected for interviews will

be contacted. To all others, thank you for your interest.