Subcontracts Coordinator - Toronto - Amico Affiliates

    Amico Affiliates
    Amico Affiliates Toronto

    6 days ago

    Description

    Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

    At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

    If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.

    JOB SUMMARY

    The Subcontracts Coordinator is responsible for managing all contractual aspects of a rail construction project, ensuring compliance with contract terms, applicable legislation and project requirements. The role oversees a small team of contract administrators and supports successful project delivery by mitigating contractual risk, managing claims and coordinating closely with the Subcontracts Manager, project managers, project controls, procurement and construction and technical teams to ensure all subcontractors comply with contractual obligations, schedule, quality and health and safety standards.

    RESPONSIBILITIES

    Contract Administration Compliance

    • Ensure subcontracts, supplier agreements and consultant agreements are administered in accordance with project requirements
    • Interpret contract documents and provide guidance to administrators and project teams to ensure compliance with contract terms, technical specifications, drawings, schedules and applicable law and regulations

    Change Management & Claims

    • Manage change orders, variations, and contract modifications, including pricing, schedule impacts, and approvals
    • Support preparation, evaluation, and negotiation of claims, disputes, and time extensions
    • Maintain detailed records to support entitlement and defend against claims
    • Identify contractual and commercial risks and recommend mitigation strategies
    • Monitor contractor performance, contractual and team KPIs
    • Support commercial forecasting and cost control related to contract obligations

    Stakeholder Coordination

    • Coordinate with engineering, construction, scheduling, cost control, and procurement teams
    • Participate in project meetings and provide contractual input on key decisions

    Reporting & Documentation

    • Maintain accurate contract files, correspondence, and registers (changes, claims, RFIs, notices)
    • Ensure administrators are tracking key contractual dates, milestones, and notice requirements
    • Review contract status reports for management and project leadership

    DESIRED SKILLS, KNOWLEDGE, COMPETENCIES

    • Bachelor's degree in construction management, Law, Engineering, Quantity Surveying, Business, or related field
    • 5+ years of contract management experience on major infrastructure or rail construction projects
    • Strong knowledge of construction contracts
    • Understanding of rail project delivery methods (Design-Bid-Build, Design-Build, CM/GC, PPP)
    • Experience administering change orders, claims, and dispute resolution processes

    Preferred Qualifications

    • Experience on rail, transit, or transportation infrastructure projects
    • Familiarity with government-funded or public-sector rail projects
    • Professional certifications (CCM, CPCM, PMP, MRICS)
    • Contract interpretation and negotiation
    • Claims and change management
    • Risk analysis and commercial judgment
    • Strong written and verbal communication
    • Attention to detail and document control
    • Ability to work in a fast-paced, multi-contractor environment

    What Amico Can Offer You

    • Medical, dental, and vision insurance
    • Employer Matching Retirement Program
    • Life insurance

    At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

    We thank all applicants for their interest. However, only those selected for an interview will be contacted.


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